We are recruiting for a Facilities Administrator to work as part of a small team based in LE2 to work part time with parking
Property Management Responsibilities
We are seeking a reliable and organised individual to assist with property management duties on a part-time basis. The working hours for this role are 5 hours per day, Monday to Thursday (9:30 AM - 3:00 PM).
Maintenance & Repairs
1.
Respond promptly to maintenance and repair requests from tenants or residents
2.
Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting
3.
Schedule and liaise with approved contractors for specialist works (e.g., plumbing, electrical, pest control)
Tenant & Resident Communication
4.
Serve as the primary point of contact for all tenant and resident queries, issues, and complaints
5.
Issue formal correspondence including notices, updates, and service-related communication
6.
Organise and support resident meetings where required, maintaining a professional and approachable presence
Access & Key Management
7.
Arrange access to properties for contractors, utility providers, and deliveries as necessary
8.
Manage the secure issuance and replacement of property keys and access fobs
Insurance & Legal Compliance
9.
Ensure all managed estates are adequately and appropriately insured at all times
10.
Handle insurance claims involving property damage, loss, or liability
11.
Monitor compliance with lease or tenancy terms, including rent reviews and general obligations
General Administration
12.
Maintain up-to-date estate records, tenant files, and property documentation
13.
Log and track maintenance issues, incidents, and resolutions using internal systems
14.
Liaise with landlords, letting agents, and freeholders to ensure smooth property operations
15.
Authorise quotes and process payments (with director approval), managing document flow efficiently
16.
Use Microsoft Excel confidently for tracking budgets, generating reports, and maintaining records
17.
Carry out ad hoc administrative tasks while maintaining well-organised and compliant filing systems
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.