The Role
To provide administrative support to ensure the operational aspects of the PSRC are managed and carried out effectively. You will provide comprehensive professional support to the Director, the External Scientific Advisory Group (ESAG), the PSRC Management Group, the Academic Career Development Group, the Public Partnership Advisory Group and the four Theme Leads. You will be based within the School of Pharmacy and will work within their policies and procedures where possible and will have a key outward facing role in supporting the PSRC.
As a senior Professional Service leader, have collective responsibility for the vision of the Faculty, fostering a culture of service excellence. Ensure a truly inclusive and respectful environment, by role modelling behaviours and ensuring the implementation of all Equality, Diversity and Inclusivity (ED&I) policies and action plans such as Athena SWAN.
This role is fixed term until 31 March 2028.
Candidates wishing to discuss the post may contact Gwen Forster
For more information about the Faculty of Medical Sciences, please visit:
For more information about the PSRC please visit:
Key Accountabilities
1. You will provide professional administrative support to the Director and four Theme Leads, as part of the PSRC (Transforming care and improving safety for patients with multiple long-term health conditions (MLTCs)). This will include implementing administrative support structures for the Director and theme leads to maximise quality, efficiency and continuity of the PSRCs work, and identifying, recommending and implementing improvements
2. Act as the main point of contact for all parties involved in the project on a day-to- day basis, communicating clearly with investigators, project teams, collaborators and stakeholders and University professional services staff
3. You will manage the budget and provide effective financial management in support of the PSRC activity, including developing processes to report to the PSRC funder (NIHR) and provide information relating to the PSRC for the Director by liaising with theme leads and putting information into a format suitable for NIHR reporting purposes
4. Manage the project finances including: forecasting; liaison with the University’s Contract Financial Management Team to ensure financial transactions and reporting are managed in line with the contract; and holding regular meetings with project/theme leads to ensure effective budget management
5. Working flexibly to support the patient, public involvement and engagement (PPIE) engagement strategy for the PSRC ensuring cooperative and effective relationships are maintained and that the objectives of the strategy are met
6. Manage the capture, reporting and dissemination of regular feedback from PSRC events to ensure continuous improvement and ongoing interest and participation
7. Provide line management of the administrator employed to support the PSRC activity, including recruitment, induction, performance management and training and development
The Person (Essential)
Knowledge, Skills and Experience
8. Experience of working in an administration/ project management role with significant responsibility
9. Planning and progressing work within general guidelines, using initiative and judgement without recourse to senior staff
10. Excellent financial management and budget monitoring skills
11. Experience of negotiating with a range of staff in other organisations
12. Excellent IT skills, including competent use of Microsoft Office, particularly for the purposes of data management, manipulation and reporting
13. Experience of staff management
14. Initiative and a creative approach to problem solving
Attributes and Behaviour
15. Is able to work effectively as a member of the team and to develop close and effective working relationships with School and project colleagues, clinical and external partners/contacts,
16. The ability to work across department and cross-organisational boundaries to build effective relationships both internally and externally
17. Attention to detail
18. A proven ability to be adaptable, innovative and proactive in project work
19. A positive and supportive attitude; ability to work flexibly and cooperatively with others
20. An ability to work to deadlines, organise own workload and that of others, and work independently
21. Has proven ability to use their initiative to think strategically, contribute to policy debates and adopt an active approach to problem solving.
22. The ability to handle difficult and often sensitive situations
Qualifications
23. Degree or equivalent level qualification plus experience in a similar role or significant vocational experience, demonstrating development through progressively more demanding, relevant roles
Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.
We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.
At Newcastle University we hold a silver award in recognition of our good employment practices for the advancement of gender equality. We also hold a Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.
In addition, we are a member of the Euraxess initiative supporting researchers in Europe.
Requisition ID: 28594