Job Description
Event Coordinator – Site Business Administrator (London – Paddington)
Location: London (On-site)
£140-160/day Inside IR35
Equivalent to £35K + 28 Days Holiday + 3% Pension
Team: High-performing Business Operations (Engineering Support)
About the Role
Are you a master multitasker with a passion for events and operational excellence? We're looking for a proactive Event Coordinator / Site Business Administrator to support our vibrant London Engineering community. This fast-paced role offers a unique blend of event planning, facilities coordination, and administrative oversight—all integral to powering our engineering site.
🔹 What You’ll Do
* Lead seamless coordination of virtual & in-person events—from internal morale boosters and speaker series to off-sites and large-scale engineering gatherings (venue, catering, logistics).
* Act as the main point of contact for on-site support requests, triaging issues and liaising with IT, Facilities, Security, and other partner teams.
* Manage access control for engineering floors in collaboration with Security.
* Own the Procure-to-Pay cycle, handling supplier invoices, PO creation, budget tracking, and swag procurement/distribution.
* Support site-wide governance and leadership meetings, maintain distribution lists, security groups, and engineering org charts.
* Assist with hiring & onboarding/offboarding processes, site budget reviews, and exciting ad‑hoc projects (speaker events, new workspace set‑ups, etc.).
🎯 Candidate Profile
* 5+ years’ experience in administrative support and event coordination within fast-paced, tech/multinational environments.
* Expert multitasker with impeccable attention to detail and timely follow-through.
* Highly organized, proactive, and customer‑service oriented with a “can‑do” attitude.
* Excellent interpersonal skills—able to build relationships at all levels and maintain confidentiality.
* Strong judgment, initiative, and ability to pivot quickly in a dynamic environment.
* Tech-savvy: proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
* Strategic thinker with a broad perspective yet keen on fine-grained execution.
* Clear, confident communicator both verbally and in writing.
💡 What Sets You Apart
* Strong understanding of corporate structures and the ability to navigate them.
* Comfortable with ambiguity—able to drive clarity and adapt your approach on the fly.
* Experience operating within structured environments, managing POs, room bookings, and facility changes with ease.
* 🌟 Why You’ll Love It Here
o Impact & Ownership: This role offers real influence over site operations and engineering community life.
o Collaborative Culture: Join a close-knit team that values initiative, integrity, and excellence.
o Dynamic Environment: Work at the crossroads of events, operations, and engineering in one of London’s most vibrant tech hubs.
o Growth Opportunities: Gain exposure to cross-functional projects, vendor management, and strategic site initiatives.