* STRABAG UK is expanding its presence in the UK infrastructure sector, with a strategic focus on growing our operations in Scotland. As part of this exciting phase, we are seeking a highly organised and proactive Executive Assistant to support our Business Unit Directors and play a key role in enabling the next stage of our growth.
* This is a unique opportunity to work at the centre of a dynamic and ambitious leadership team, helping to drive the development of major infrastructure opportunities in a new and rapidly evolving market. The successful candidate will provide high-level executive support, ensuring the Directors are able to operate effectively while building relationships, pursuing new projects, and establishing STRABAG’s footprint across Scotland.
* We are looking for someone who thrives in a fast-paced, professional environment, demonstrates exceptional attention to detail, and can confidently manage competing priorities. As a trusted partner to senior leadership, you will contribute directly to the efficiency and effectiveness of the team while supporting the wider growth of STRABAG’s infrastructure business in the UK.
Requirements
* Organise and manage the Business Unit Director’s Calendars both Technical and Commercial Manage emails and written correspondence, acting as a liaison between BU Directors and other departments on the project.
* Draft, format and proofread reports, presentations and other documentation.
* Assist with project and event coordination, plan company events
* Co‑ordinate the BU Directors daily correspondence and communication.
* Make all travel and accommodation arrangements, when necessary, including all elements of international travel.
* Operate as the key contact between the BU Directors, other directors, senior managers and senior staff.
* Manage internal/external communications and arrangements on behalf of the BU Directors
* Arrange external and internal meetings, as required.
* Organise and collate paperwork for board and management meetings, including agendas, note‑taking, and following up on action points.
* Seek ways of streamlining processes and making efficiencies.
* Prepare presentations using PowerPoint and other media.
* Provide routine and ad hoc management information and reports.
* Prepare and review documents for grammar, spelling, punctuation, formatting and/or technical accuracy.
* Create and maintain paper and computer‑based filing systems.
* Conduct financial duties, for example, processing invoices.
* Draft Authority to Recruit (ATR) for BU Directors and obtain relevant signatures
* Maintain commute cost spreadsheet and update in line with CCFs
* Submit official documentation through Adobe for BU Managers signatures, including CCFs, home working letters, etc.
* Always uphold confidentiality and respect sensitivities.
* Other tasks as assigned by the BU Directors
* Fully conversant with Microsoft Office packages and competent in IT activities.
Skills & Qualifications
* Fully conversant with all Microsoft packages, inc. PowerPoint, Word, Outlook and Excel
* Fully conversant with GDPR regulations
* A good standard of education, preferably at degree level however as min. to A level standard
* Able to touch type with RSA Typing Skills Stage III (advanced) qualification with distinction, or equivalent.
* Discretion and Trustworthiness (confidential information)
* Extensive successful experience of working in a senior support role within a corporate environment.
* Great interpersonal and communication skills
* Experience of supporting the CEO / Managing Director of a large organisation.
* Previous experience within the Construction industry is desired but not essential
What you stand to gain
* Opportunity to work and have a lasting impact on landmark UK infrastructure projects.
* Collaborative and innovative working environment.
* Professional development and career progression.
* Competitive salary and benefits package including private health cover, 9% pension and 25 days holiday
* We stand for respect, partnership, and sustainability, creating a work environment that promotes safety, health, and development. Our committed and healthy employees are our most valuable asset – the foundation for sustainable growth and innovation. With our "People. Planet. Progress." strategy and the motto WORK ON PROGRESS, we drive change forward – with the goal of climate neutrality by 2040.
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