Job Title: Receptionist Administrator Reporting to the Office Manager/Partners, you will support the wider team with reception, administration, and office coordination duties. This varied role requires a proactive approach, excellent organisational skills, and a commitment to delivering a professional and welcoming experience to clients and colleagues. Location: Edinburgh Office (City Centre) Job Summary : We are seeking a professional and highly organised Receptionist Administrator to provide essential front-of-house and administrative support within a busy professional services environment. Acting as the first point of contact for clients and visitors, this role is key to ensuring the smooth day-to-day operation of the office while delivering an exceptional standard of client service. Working in a fast-paced environment, the Receptionist Administrator will support a range of office, client, and administrative functions, requiring strong communication skills, attention to detail, and the ability to manage multiple priorities effectively. Hours: 36.75 hours per week (Mon-Thu 8.45am-5.00pm, Fri 8.45am-3.00pm) Key Responsibilities: Welcome clients and visitors in a professional and friendly manner Manage incoming telephone calls, enquiries, and message taking efficiently Scan and distribute incoming mail and coordinate outgoing post Provide administrative support, including preparing correspondence, letters, and enclosures Maintain visitor logs, meeting room schedules, and boardroom diaries Update client records and prepare fee notes using Practice Management Software Support the smooth running of the office, including stationery and kitchen supplies management Prepare refreshments for visitors and meetings when required Liaise with suppliers regarding office facilities and maintenance Carry out Fire Marshal duties and support office health & safety procedure Key Requirements: Previous experience in a busy reception or administrative role, ideally within a professional services environment Excellent written and verbal communication skills Strong organisational skills with the ability to manage competing priorities High level of attention to detail and accuracy Strong IT skills, including Microsoft Office applications A professional, client-focused, and approachable manner What We Offer: Competitive salary and benefits package Opportunities for professional development Career development and training opportunities Access to wellbeing and fitness resources Client and staff referral bonus schemes A supportive and collaborative working environment Workplace Pension Scheme INDFS