Responsibilities
* Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
* Assist in the supervision and day to day operation of the Records Centre.
* Provide a records retrieval service to High Life Highland and Highland Council officers.
* Regularly move and handle boxes of records, some of which may be bulky or heavy.
* Monitor the Records Management Portal and mailbox.
* Answer enquiries and conduct record searches on behalf of High Life Highland and Highland Council officers.
* Log accessions of High Life Highland and Highland Council records on the Records Management Portal and SharePoint site.
* Regularly collect boxes of records held at premises across the Highland area.
* Assist in implementing retention schedules and in the secure disposal of confidential records.
* Liaise with and provide support to staff at other archive centres and satellite locations who have records management responsibilities, and to assist with their training where appropriate.
* Assist the Records Manager in providing records management support all elections managed by the Highland Council.
* Participate in electronic record-keeping initiatives which will safeguard the future of digital collections held by the Highland Archive Service.
* Undertake administrative duties and other duties associated with the operation of the Records Management Service and wider Highland Archive Service.
* Have regard to the implementation of appropriate Health and Safety measures.
* The post holder must be prepared to work flexibly and outside normal office hours.
* Pursue continuous professional development and contribute to the continuous improvement of the Highland Archive & Registration Centre and High Life Highland as a whole.
* Attend and undertake any training online or in person.
* Aim to reduce wastage and uphold our environmental values of being as sustainable as possible in all tasks.
* Assist and support other areas of High Life Highland with particular projects, training or in the event of holidays or sickness working cross-functionally across the Highland Archive & Registration Centre team.
* Undertake all tasks in accordance with High Life Highland policies and procedures, including General Data Protection Regulations, health and safety procedures, relevant checks, reporting any concerns to management to ensure corrective action is taken.
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