Join to apply for the Procurement Assistant role at Workplace Futures Group
Join to apply for the Procurement Assistant role at Workplace Futures Group
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Workplace Futures Group, provides tenants and office occupiers with a complete package for their relocation or refurbishment needs. Recognised globally for our work, we have received industry accolades in some of the most prestigious UK and international awards.
WFG is comprised of five subsidiary companies:
* Ambit: Leading fit-out and refurbishment specialists
* Modus: Cutting-edge design, technology & workplace innovation
* Platfform: The leading furniture consultants in London
* Two: Designing amazing workspace for start-ups and growing companies
* Mytr WFG: Tech focused design and marketing agency
Key Responsibilities
Reporting directly into the Procurement Lead, this role splits into several areas of responsibility:
Supply Chain:
* Aid and action the procurement function for WFG.
* Support the procurement Lead in the raising, distribution and chasing of purchase orders.
* Chasing and addressing concerns with orders.
Communication:
* Communicate with site management in regard to order updates and problem management.
* Understanding site requirements and ensuring the correct material lands in the correct place.
* Liaising with site management to mitigate potential problems.
* Liaise with accounts to ensure all invoices are matching up against raised PO’s.
Performance Monitoring:
* Monitor minimum supply chain Key Performance Indicators (KPIs).
* Reporting any process bottlenecks/issues.
* Giving feedback to procurement Lead on underperforming vendors.
Office Administration:
* Day to day administration of all office-related activities.
* Ensure office fobs are allocated & the existing controls system is maintained in an accurate manner, reporting any changes/additions on a weekly basis.
* Responsible for the lockers and pedestals allocated to staff. Manage the lockers spreadsheet with accuracy, ensure that all staff (who otherwise don’t have a locker) are allocated a pedestal.
* Maintaining the contents of the office stationery cupboards (and other applicable storage areas relating to WFG office activity). Conducting bi-weekly audits, reporting on stock which needs to be ordered.
* Working with Two in all matters related to office maintenance, e.g., booking in services, contractors (after approval from Two MD).
* Responsible for ensuring all things which are needed for the office (i.e. new stationary, soap etc) is communicated and ordered (by the HoT) in a timely manner.
Requirements:
* Purchasing / Procurement experience in a similar position.
* A track record of building strong, productive, and effective supplier relationships.
* ERP system experience.
Personal Skills
* Excellent communication skills for effective interaction with internal teams and external stakeholders.
* Strong administrative, organisational and driven mind set.
* Ability to work across all intra-group companies.
* Willingness to learn.
* Proven problem-solving skills.
What We Offer
* 26 days annual leave + bank holidays
* Company Pension scheme
* Cycle to Work Scheme & Electric Car Scheme
* Doctor Care anywhere
* Company social events throughout the calendar year
* Personal Development & Training
* Mental Health Support
* Eye Care
…. and many other company benefits & perks!
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Purchasing and Administrative
* Industries
Construction
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