Location: Aylesbury
Overview
We are looking for an Executive Assistant to join our CEO Office team. This is an excellent opportunity for an experienced administrator to be part of an experienced team supporting our corporate management team including our Chief Executive, Assistant Chief Executive & Corporate Directors.
This is an exciting time to join us, as we develop the service. The CEO Office will support the varied work of this diverse authority and will play a vital role in helping the Council to achieve its strategic objectives through the provision of support to the Corporate Management Team (CMT). The team supports effective corporate decision-making processes as well as ensuring visibility and strategic oversight of activity across the landscape.
About us
Buckinghamshire Council creates positive change for local people, communities, and businesses. We are firmly focused on the future and have made a clear commitment to serve residents better and to provide stronger representation for Buckinghamshire, both locally and nationally.
If that’s not enough reason to join us, you will be entitled to a range of benefits including a very competitive employer pension contribution, generous annual leave allowance and access to discounts from a range of services and retailers.
About the role
Our Executive Assistants work as part of a team to provide high quality, proactive and flexible executive support to the Corporate Management team and/or Members helping them to perform their roles. The Executive Assistants work closely with and act on behalf of members of the Corporate Management team or Members providing advice to colleagues and effective communication to internal and external partners. This role is likely to grow and develop over time, making it an excellent opportunity to progress in a local government career.
The key responsibilities are:
1. Providing executive support to corporate directors within the corporate management team
2. Using initiative to filter and attend to day-to-day tasks and decisions on behalf of the Corporate Director or Member(s) escalating issues where required
3. Looking ahead and anticipating the needs of those you are supporting
4. Problem-solving / escalating / developing materials as necessary
5. Working closely with all members of the CEO Office to deliver broader functions of the office
6. Working as a team and providing cover for other EAs and functions within the CEO Office
For further information on this role please see the attached job summary.
About you
7. Efficient and highly organised
8. Excellent written and oral communication skills as well as excellent interpersonal skills
9. Excellent IT skills
10. Ability to establish good working relationships
11. Ability to interact with internal colleagues including senior management and external partners to build effective relationships.
12. Can deal with people at all levels confidently, sensitively and diplomatically.
13. Ability to be discrete and handle confidential information appropriately
14. Ability to research and assemble information and prepare draft briefing papers / correspondence.
15. Ability to collate and organise data / information efficiently.
The ideal candidate will have relevant experience demonstrating success in a similar work environment. If you have excellent communications skills, and are capable of liaising with senior officers, members, and other stakeholders, we very much look forward to hearing from you!