Detailed job description and main responsibilities • To provide personal administrative support to the Child Death Review Team. • Liaise with consultants, health professionals, police, the coroner and social care and be a key contact for the consultants, other clinical staff and external agencies. • To be responsible for managing diaries and organising diaries. This will include prioritising appointments, taking the initiative where appropriate to rearrange meetings to ensure best use of time and raising instances where priorities conflict. The post holder will ensure that the purpose of meetings and other appointments are always clearly stated. • To organise meetings which may involve co-ordinating the diaries of a number of senior staff from within and outside the Trust. This will include booking venues, sending Microsoft Teams invites, organising refreshments, presentation aids, etc • To take on additional administration work for the Child Death Review Team members of staff • To send and receive email, prioritising for action and maintaining an awareness of issues that need to be brought to the attention of the team. • To operate an effective 'bring forward' system to ensure that issues can be followed up on time and not overlooked. • To assist in the preparation of reports, presentations and data for the team. • Maintain an efficient SharePoint and electronic filing system for the Child Death Review Team. • To maintain information systems to support the team, such as checklists, circulation lists, regular meeting dates. • To contribute to the information gathered and submitted to the National Child Mortality Database (eCDOP) by submitting notification forms, sending electronic links to health care professionals, out of area CDOPs and using eCDOP to produce data. • To support with Child Death Trigger submissions on the Datix system • To support in notifying local health professionals and electronic health systems of a child's death. • To demonstrate confidence and professionalism at all times when dealing with people • To type and check reports, agendas and minutes, ensuring confidentiality at all times. • To take notes and minutes at meetings as required, picking out key points from the discussion. Whilst alongside using Microsoft Teams tools and AI software. • To be aware of the organisational structure withing Nottingham University Hospitals, Sherwood Forest Hospitals and external relevant agencies e.g ICB. • To be responsible for web pages as required. • To collate and distribute documents for Child death Review team meetings • To be the central contact point for administrative purposes that the service is required to manage. • To use health electronic systems to look up and retrieve information as necessary. • Work effectively with other PAs in the Child death Review Team to ensure cross cover for holidays and other absences and ensure work is delivered on time. • To work as part of the Child death review team to ensure the service specifications are met. Person specification Training & Qualifications Essential criteria 4 GSCEs or equivalent to include English and Maths NVQ level 3 in administration or equivalent Desirable criteria ECDL or equivalent ICT RSA III word-processing/text processing or equivalent Experience Essential criteria Minimum of 2 years secretarial or admin experience Audio typing experience Minute taking experience Experience in using Microsoft Office and Microsoft Teams including Excel Spreadsheets Experience of sensitive, emotive and confidential information Evidence of working in integrated & multi agency environments Desirable criteria Knowledge of National RTT targets Knowledge of medical terminology Previous experience of working in the NHS Knowledge of hospital IT systems, e.g. Careflow, Notis, Integra and Supply Chain. Knowledge of SharePoint and AI powered tools for meeting recordings and minutes. Communication and Relationship skills Essential criteria Must be able to clearly and accurately convey information verbally and in written format Can complete letters, forms, reports & tables using computerised technology from information collected Friendly and professional telephone manner Maintain confidentiality, sensitivity and empathy in communication with patients/colleagues Work as a member of the team alongside other SPA staff. Desirable criteria Has ability to motivate, coach and mentor others within the team Analytical and Judgement skills Essential criteria Able to use judgement to make decisions in order to solve problems/enquiries Able to use resources cost effectively Works in line with organisational targets and objectives Remains calm and co-operative under pressure or in difficult and uncertain situations Planning and Organisation skills Essential criteria Demonstrates an ability to organise own work schedule Manages time effectively and displays initiative Works within prescribed deadlines Ability to prioritise workload Desirable criteria Demonstrates an ability to delegate and organise work for others Physical skills Essential criteria Frequent use of VDU equipment Frequent sitting at a keyboard Able to travel off site to a range of different venues as required Other requirements specific to the role Essential criteria Demonstrates an awareness of the importance of prompt timekeeping and good attendance at the workplace Demonstrates enthusiasm and a conscientious approach to work, advocating this to others Able to work in a role which involves reading, hearing and dealing with distressing child deaths. Commitment to Trust Values and Behaviours Essential criteria Must be able to demonstrate behaviours consistent with the Trust's "We are here for you" behavioural standards Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career! We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH. Applicants are kindly requested to refrain from using AI at any stage during the recruitment process. Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms. Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly. Easy read application: If you have a disability and find online job applications difficult, you can use an easy read application form instead. To get this form, please email