We’re looking for a Team Assistant- CFO office to join our team in London, UK.
As part of the CFO Office Team, this role will be providing support to the broader Finance Leadership Team and collaborate with the CFO office and other Finance Leadership assistants on various projects including FLT, ELT and Board Meetings. As a valuable member of the team, you'll also focus on providing rotational coverage for leadership assistants on as needed basis.
Key Accountabilities
ASSISTANT ROLE MAIN RESPONSIBILITIES
1. Working primarily as Team Assistant of CFO; Team Assistant to the wider Finance Leadership Team as and when required.
2. Prioritise EA commitments and ensure that team responsibilities are achieved.
3. Communicate efficiently and appropriately with the EA so that all activity is understood and planned for. Allow sensible and sufficient time for preparation, delegation and review of activity.
4. Work closely with the CFO Office and FLT Assistants with relation to FLT, ELT and Board meetings. Monitor deadlines for materials liaising with the MD and Team accordingly.
5. Diary Management for EA/CFO, providing relevant meeting service (room bookings, Teams etc)
6. Maintain overview of team activities / movements
People
7. Embed and maintain team compliance of Goals & quarterly Connected Conversations incl Workday process
8. Maintain and update pillar organisation structure chart on a monthly basis
9. Embed culture of Workday completion within Team (career profiles, logging leave, recording reviews etc)
10. Track team absences and annual leave ensuring information is correctly uploaded to Workday
11. Responsible for ensuring all team JDs are complete and up to date at all times
12. Manage onboarding for new joiners and support rotating Graduates transitioning into team
Communications
13. Embed comms strategy, working with CFO Office for pillar inclusion in global Finance comms/events.
14. Organise town halls, global Team Talks & team meetings/events
15. Manage team input to newsletter & Jobs of the Month
16. Central point of contact, keep team connected, cascading communication, circulate materials, send task reminders as required
Travel & expenses
Travel bookings and related arrangements for the CFO Office
17. Research and propose best mode of travel, routing and timings
18. Use the approved company online tool, mindful of the T&E policy
19. Prepare and provide itineraries and appropriate ticketing
20. Staying abreast of current T&E policy, prepare and submit expenses for the MD in a timely fashion and in line with the T&E policy
Operations
21. Responsible within the team for creating related Purchase Orders using the Oracle system.
22. Day to day maintenance eg stationery, subscriptions, team lunches and events
23. Positively manage internal and external customers’ interactions and expectations, representing Liberty Global in a professional and presentable manner at all times
24. Team player in the wider organisation, working closely with other Assistants in Griffin House and the FLT team
25. Carry out other ad hoc reasonable duties as requested
SKILLS & ABILITIES:
26. Enthusiastic self -starter, keen to take on responsibility and ownership
27. Excellent communicator with good interpersonal skills
28. Excellent multi-tasker – agile and able to juggle priorities sensibly and sensitively
29. Excellent organisational, prioritisation, judgement and decision making skills
30. Flexible with an approachable and friendly manner, calm under pressure
31. Tactful, discreet and diplomatic
32. Proficient in Microsoft Outlook, Word, PowerPoint, virtual meeting systems
33. Intermediate Excel skills an advantage
34. Relevant experience working as a Team Assistant in an international organisation with experience of working across multiple countries and time zones
What’s in it for you?
35. Competitive salary + Bonus
36. 25 days annual leave with the option to purchase 5 more
37. Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance
38. Matched pension contribution up to 10%
39. Access to our car benefit scheme
40. Access to our online learning platform to continue to develop and grow your career with us
41. The chance to join an innovative, fast-paced and passionate team
Who we are:
We’re building Tomorrow’s Connections Today, bringing people together through the power of our technology.
Liberty Global is a world leader in converged broadband, video and mobile communications and an active investor in cutting-edge infrastructure, content and technology ventures.
With our investments in fibre-based and 5G networks we play a vital role in society, currently providing over 85 million fixed and mobile connections and rolling out the next generation of products and services, while readying our networks for 10 Gbps and beyond.
We’re creating national champions, combining the best broadband and mobile networks under brands such as Virgin Media-02 in the UK, VodafoneZiggo in The Netherlands, Telenet in Belgium, Sunrise in Switzerland, Virgin Media in Ireland and UPC in Slovakia.
Liberty Global Ventures, our global investment arm, has a portfolio of more than 75 companies and funds across content, technology and infrastructure, including strategic stakes in ITV, Univision, Plume, Lionsgate and the Formula E racing series.
Our scale enables us to transfer knowledge and expertise across our operations and investments, creating a dynamic family of brands united in the pursuit of innovation and excellence.
And we’re prioritising diversity, equity and inclusion in our workplace and communities, while reducing our impact on the environment. We are using technology as a force for good; for our people, our partners and the planet.
Liberty Global is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for our people. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. We’re 100% committed to having a workforce that represents every part of our society. So we’re keen to hear from candidates of all background and circumstances.
If your application is successful, your personal data may be used for a pre-employment screening check, which will be performed by a 3rd party provider (Sterling), on behalf of Liberty Global. Depending on the vacancy and applicable law, a pre-employment screening may include employment history, qualifications, contract information, right to work, and other information (such as media information) that may be necessary for determining your qualifications and suitability for the position.
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