As part of the SCL Procurement team, the post holder is responsible for providing an effective and efficient materials management service to wards and departments at all stakeholder trusts. This includes the responsibility for replenishing products on wards and departments and the accurate receipting and onward transmission of all goods received. To promote and maintain a cost effective, responsive service in line with the trust policies and procedures.
CDD Services provides a procurement service to County Durham and Darlington NHS Foundation Trust, and Tees, Esk and Wear Valleys NHS Trust.
The post holder will be part of the inventory management team within CDD Services and proactively provide materials management support to wards and departments at all stakeholder trusts and also be responsible for the receipting function and support the distribution service for all CDD Services stakeholders. This includes receipt, storage and engagement with other Trust employees to ensure goods reach the intended destination as quickly as possible. The post requires exceptional communication skills, with the ability to communicate at all levels within the customer base.
Main duties of the job
The post holder will be part of the inventory management team within CDD Services and proactively provide materials management support to wards and departments at all stakeholder trusts and also be responsible for the receipting function and support the distribution service for all CDD Services stakeholders. This includes receipt, storage and engagement with other Trust employees to ensure goods reach the intended destination as quickly as possible. The post requires exceptional communication skills, with the ability to communicate at all levels within the customer base.
About us
SCL is a wholly owned subsidiary of County Durham and Darlington NHS Foundation Trust (CDDFT) set up to deliver a range of non‑clinical services. The company is a separate legal body to CDDFT.
SCL offers its own Terms and Conditions of employment which differ to the national NHS Terms and Conditions. As an employee in the company you will benefit from:
* Access to a pension scheme - National Employment Savings Trust (NEST) CDD Services will pay a 3% contribution (this is over and above the minimum contribution rate at the present time)
* Night Shift Working Allowances (where appropriate)
* Bank Holiday Working Allowances (where appropriate)
Bank work is offered on an 'as and when' basis with no guaranteed hours and will be paid on a pro‑rata hourly rate for hours worked only
Job responsibilities
Ensure goods delivered are receipted on the electronic purchase order system in accordance with individual Trusts procedures and policies allowing payment of invoices. Accurate receipting results in reduction of invoice queries. Any invoice queries received should be dealt with promptly ensuring payment to suppliers and avoiding risk of accounts being placed on hold.
Responsible for returning goods to suppliers in accordance with individual Trusts procedures.
Ensure receipted goods are promptly redistributed by porters / drivers thereby customers receive their goods with minimum delay.
Maintain office records.
liaise with Clinical Engineering on received deliveries which require their attention before received at Ward Level
Plan workload to ensure all deliveries are receipted promptly and that urgent /priority deliveries are actioned immediately.
Toprovide cover and support in the accurate counting of stock products within wards/departments using PDAs.
Provide cover and support in downloading information from PDA onto EDC ordering system.
Provide cover and support with the putting away of stock accurately and tidily in correct locations within wards/departments.
Responsible for the adhoc order requests from Trust end users via an order form and/or procurement system.
To review Ward Budget approvers and approval rules in relation to adhoc order requests, to also ensure valid Contract References are applied to point of order.
Liase with the Materials Management Officers on all adhoc requests received and if to be added to ongoing stock management systems.
To communicate supply issues to end users.
Reordering alternative products, quickly where possible, if original cannot be delivered (inabilities). Comparisons between a range of products may be necessary.
Data entry, text processing, storage of data onto eProcurement Systems adhering to Department of Health guidelines.
To work with procurement colleagues to ensure best quality and best price.
Responsible for the sourcing and ordering of departmental products from multiple sources on varying delivery lead times.
Participate in audits and stock takes as and when requested.
Provide cover for colleagues between trust sites during periods of annual leave, sickness and any other planned or unplanned leave.
Achieve team and individual agreed targets and objectives.
Responsible for the maintenance of records associated with the service.
Responsible for the training of new staff and act as a mentor.
Frequent exposure to dirty linen, clinical waste bags, samples, unpleasant aromas.
Responsible for maintaining a clean, tidy and safe R&D area with all products stored avoiding accidents to persons or goods.
General
The above list is not exclusive or exhaustive; the post holder is expected to be co‑operative and flexible in line with the needs of the post, department and the needs of the business. Must be able to travel cross site to meet the requirements of the post.
Person Specification
Special Skills & Knowledge
* Data Entry skills
* Communication, Problem Solving and Motivation Skills
* Ability to use all office related equipment (electrical and non‑electrical)
* Knowledge of purchasing and supply activities
* Trust SFIs, Procurement Legislation and Law
Qualifications
* NVQ Level 3 or equivalent experience.
Experience
* Experience in a customer services industry
* Experience in a NHS customer services environment.
* Experience of materials management/stock control
* Experience of electronic Purchase Order / Purchase to Pay systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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