Position: Project Coordinator/Information Coordinator
Location: Manchester or Warrington
Salary Guide: £35,000 - £37,000 Plus Excellent Benefits
Our client is a leading Engineering Contractor which operates throughout the UK delivering projects within the water sector and they have a new opportunity for a Project Coordinator/Information Coordinator to support their delivery teams across projects in the United Utilities region. You will be based from either their Manchester or Warrington offices with hybrid working available.
You'll report to the Regional Information Manager who resides in the Digital Delivery Team and you will work closely with engineers, project teams and site staff to ensure compliant, efficient document control throughout the full project lifecycle. Key responsibilities will include:
Document Control & Governance:
* Lead document control activities for assigned projects, ensuring compliance with client standards, procedures and information management requirements.
* Set up and maintain project workspaces and electronic filing structures in Bentley ProjectWise, Autodesk ACC, SharePoint and related systems.
* Manage the receipt, registration, classification, numbering, versioning and distribution of documents.
* Upload, issue, track and manage document workflows, ensuring responses are captured, monitored and circulated appropriately.
* Conduct quality checks to ensure accuracy, correct metadata and compliance prior to issuing documentation.
* Ensure all project stakeholders have access to the latest revisions; archive superseded documents appropriately.
* Implement and enforce document control procedures, addressing nonconformances where required.
* Generate document status, submission and outstanding action reports, including RAG metrics.
* Support audits and ensure documentation remains compliant with regulatory, client and contractual requirements.
* Liaise with internal teams, external partners and clients to facilitate document flow and resolve document related issues.
Project Coordination:
* Coordinate documentation throughout all delivery stages:
PreConstruction → Design → Construction → Handover / Commissioning.
* Maintain project document and drawing registers.
* Attend internal and external document control and project progress meetings.
* Provide updates and insights related to document status and outstanding actions.
Team Support & Best Practice:
* Coach and support colleagues and potentially supplier chain partners on CDE functionality and document control procedures.
* Promote consistent, compliant information management across all project teams.
Skills, Experience and Qualifications:
* Proven experience in document control or a related information management role, ideally within engineering or construction projects.
* Strong working knowledge of ProjectWise and familiarity with other document management systems (e.g., Autodesk ACC, SharePoint).
* High level of proficiency in Microsoft Office (Excel, Word, Outlook).
* Excellent organisational skills and the ability to manage high volumes of documents accurately.
* Strong attention to detail and commitment to maintaining precise and compliant records.
* Ability to work to strict deadlines while maintaining structured workflows.
* Confident communicator able to collaborate with engineers, site teams, senior staff and external stakeholders.
* Strong problem-solving skills and a proactive approach to process improvements.
* Ability to handle confidential or sensitive information appropriately.
Desirable:
* Experience in construction, infrastructure, utilities or engineering environments.
* Working knowledge of ISO 19650 and its application to information management