Executive Assistant to CEO & CFO
Fixed Term Contract (12 months), Full Time - Immediate Start
Salary: £50,000 per annum
Reporting: Chief Executive Officer & Chief Financial Officer - Smollan UK
Working: Monday-Friday, 35 hours per week
Location: Farringdon, London EC1R 3AU
We're on the lookout for a highly organised and proactive Executive Assistant to provide comprehensive executive support to our CEO and CFO. We're seeking a dynamic and experienced Executive PA who thrives on challenges and loves making things happen! This role is a 12-month fixed term contract.
What You'll Do
* Proactively manage and optimise the complex calendars and inboxes of the CEO and CFO, resolving conflicts and prioritising executive time.
* Coordinate all domestic and international travel logistics, including flights, accommodation, visa applications, and comprehensive, detailed itineraries.
* Draft, edit, and proofread high-level documents, presentations, and internal/external correspondence on behalf of the executives.
* Prepare detailed meeting agendas and briefing materials, accurately minute sensitive Board, Committee, or leadership team meetings, and manage follow-up actions.
* Project coordination, tracking progress on strategic initiatives, and ensuring deadlines are met.
* Manage complex expense reports and assist the CFO with financial administration, budget tracking, and board reporting materials.
* Build and maintain effective, professional relationships with Board Members, senior stakeholders, clients, and global executives.
* Handle all information and communication with the utmost discretion, professionalism, and confidentiality.
What You Bring to the Table
* Proven experience as an Executive Assistant directly supporting multiple C‑Suite executives (CEO, CFO, COO, etc.) in a fast‑paced corporate environment.
* Proactive and resourceful with a proven ability to anticipate executive needs and solve complex problems independently.
* Impeccable communication skills, with a demonstrable ability to draft high‑quality, executive‑level correspondence and reports.
* Meticulous organisational skills and an unrelenting attention to detail, even when managing multiple complex and competing priorities.
* Exceptional professional maturity and the gravitas to interact confidently with Board Members, clients, and global stakeholders.
* Ability to remain calm under pressure and adapt seamlessly to changing priorities.
* High proficiency in Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft (not Smollan primary systems) and digital tools, AI (bonus points!)
* Team player with a collaborative mindset and a strong work ethic.
* Bachelor's degree or equivalent professional experience preferred.
In return, we will offer you
* Competitive salary and benefits package.
* Ongoing support to enable you to fulfil your role to the best of your potential.
* An inclusive working environment and an extraordinary place to work!.
* Opportunity to work in a dynamic and innovative environment.
* Career growth and development opportunities.
* Supportive and inclusive company culture.
* Benefits that include: Pension (4%), Life Assurance, WeCare ERP + Toothfairy, Perkbox, Taste Card.
* 24 days annual leave + bank holidays (increasing 1 day per year up to 29 days).
If you would like to be part of our success, please apply today!
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