Document & Information Management Lead
Location: Nottingham (with UK travel)
Contract: Full-time, 12 months (potential to extend)
About the Role
We are seeking an experienced and confident Document Management Lead to support a portfolio of major infrastructure projects across the UK. Based at our Technology Centre near Nottingham, you will play a key role in ensuring robust document management processes are implemented, maintained, and continuously improved across multiple live projects.
This is a highly collaborative position requiring strong stakeholder engagement, leadership of document control teams, and expertise in document management systems within complex engineering environments.
Key Responsibilities
* Administer and optimise the company-wide Document Management System (DMS), including engineering applications (e.g. CAD/CAE).
* Develop, implement, and maintain DMS processes and project management templates.
* Ensure document management processes are effectively applied across multiple projects.
* Coordinate and manage a team of document controllers (approx. 6–7 people), including external resources.
* Deliver DMS training to internal project teams and external partners.
* Manage system access, permissions, and document workflows.
* Ensure all project documentation meets contractual and client requirements, including quality, completeness, and deadlines.
* Review supplier documentation for compliance with agreed standards.
* Act as the key point of contact for document management queries across project teams.
* Collaborate with external suppliers to define and implement documentation processes.
* Support tender activities by drafting DMS requirements for project specifications.
Essential Skills & Experience
* Qualification (or equivalent experience) in a technical or business-related discipline.
* Proven experience in document management on major infrastructure or engineering projects.
* Strong knowledge of document management systems and their implementation.
* Experience managing teams and coordinating multiple stakeholders.
* Ability to work across several projects simultaneously.
* Strong communication skills – confident, assertive, and collaborative.
* Solid understanding of project management processes and delivery phases.
* Demonstrated ability to build credible relationships across project teams, contractors, and suppliers.
Desirable Skills
* Experience with Autodesk Construction Cloud, Autodesk Vault, or similar engineering systems.
* Familiarity with project management methodologies (e.g. APM, PMI, PRINCE2).
* Experience within the energy or power sector.
We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer.
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