Job Description
Intellect Design Arena Ltd is a global leader in enterprise-grade financial technology solutions, providing cloud-native, composable and intelligent platforms to progressive financial institutions worldwide. With decades of domain expertise, the company delivers a full spectrum of digital banking and insurance products that drive transformation, growth, operational efficiency and competitive advantage for clients across retail banking, transaction banking, risk, treasury & capital markets, wealth and insurance sectors. Intellect’s flagship architecture — built on design thinking and first principles — includes eMACH.ai, Purple Fabric and iTurmeric, enabling rapid modular adoption and intelligent workflows. The company operates in 50+ countries with 300+ clients globally and has a strong presence in the UK financial services market.
Executive Assistant to Business Head – Sales
Location
This is a London-based role. 5 Days Onsite
Role Summary
We are seeking a high-caliber, proactive Executive Assistant to support our Business Head of Sales. This is a pivotal role that goes beyond traditional administrative support; you will act as the 'right hand' and strategic gatekeeper, ensuring the Business Head’s time is optimized and the sales leadership team operates at peak efficiency.
The ideal candidate is a master of multitasking, a discreet professional, and a cultural champion who can drive employee engagement within the London Office.
Key Responsibilities
Executive Support & Communication
* Primary Point of Contact: Act as the lead liaison between the Business Head, the CEO, leadership, employees, clients, and external partners.
* Information Flow: Manage and filter the flow of information from the Business Head’s desk, ensuring all internal and external correspondence is handled with speed and accuracy.
* Communication Design: Format and draft professional memos, emails, high-impact presentations, and comprehensive reports.
* Gatekeeping: Screen and direct phone calls and distribute incoming correspondence to the appropriate stakeholders.
* Calendar Management: Proactively manage complex calendars, resolving scheduling conflicts and setting up internal/external meetings.
* Travel Coordination: Arrange end-to-end domestic and international travel, including flights, visas, and accommodation.
* Financial Tracking: Track daily expenses and prepare accurate weekly, monthly, and quarterly expense reports.
* Office Management: Oversee the performance of clerical staff and maintain office supply inventory to ensure a seamless working environment.
* Meeting Governance: Attend key meetings to take detailed minutes and track action items to completion.
Engagement & Culture
* Monthly Huddles: Organize and coordinate monthly huddles to ensure alignment on business updates.
* Employee Engagement: Design and execute engagement activities to foster a high-performance, positive team culture.
* Executive Hospitality: Coordinate business lunches, executive tea/coffee sessions, and networking events for senior leadership and clients.
Requirements & Skills
* Experience: Proven track record as an Executive Assistant for CEO or Director-level leadership (or similar senior PA role).
* Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
* Organization: Outstanding organizational and time-management skills with the ability to prioritize under pressure.
* Tech-Savvy: Familiarity with modern office gadgets and applications (e.g., e‑calendars, video conferencing, and digital filing systems).
* Communication: Exceptional verbal and written communication skills with a refined professional tone.
* Integrity: Absolute discretion and a deep understanding of handling confidential business information.
* Education: High School degree; a PA diploma or professional certification is considered a strong advantage.
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