We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we'll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
To support the Senior Procurement Manager by taking responsibility for formal Procurement of Goods and Services.
To review products and/or services used across the Trust and wider partnering organisations e.g. SYICB, Shelford, giving consideration to usage; ensuring that best value is obtained for all products and/or services.
To ensure Procurement activity achieves best value for money based on whole lifecycle costs, while complying with all Trust financial procedures and Procurement Directives.
Communicate contract details to appropriate parties, including departments, suppliers, Supplies, Finance and others within the Trust as necessary. Evaluate and initiate alternative methods of supply.
Advert
Prepare quotation/tender documentation in line with Standing Financial Instructions and Legislation.
Research the marketplace, giving due consideration to financial status of suppliers; ability to supply and maintain continuity of supply.
Undertake product and equipment evaluations/trials and site visits as appropriate.
Invite and manage the return of tenders for medium and high value contracts, including holding pre-tender discussions with both the customer and supplier.
Evaluate tender returns, using appropriate financial assessment and purchasing and supply criteria.
Ensure products and supplier meet required standards according to English Facilitate Budget Holder decisions on leasing, purchasing or other options by providing costing information and financial analysis.
Identify any Exceptional Purchasing Arrangement and report to Chief Executive as necessary.
Prepare Freedom Of Information file and notify unsuccessful bidders of result of tender process.
Award business, providing de-briefings to suppliers and departments as necessary.
Prepare and update tender reports and record/report savings.
Record contract details on Purchase Order system, including Contract Suite, Catalogue Files and Template orders, update and review as necessary Update the Atamis data base and internal files.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Please note that in order to comply with the UK Government's rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here.
Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook