Purpose of the role
The primary purpose of this role is to manage the accurate and timely processing of incoming invoices and outgoing payments for goods and services, while maintaining precise financial records and reconciling supplier accounts to prevent errors and support the smooth operation of the finance department.
Main Duties
Responsible for all aspects of purchase ledger including:
* Accurately process purchase invoices, credit notes, and staff expense, ensuring approvals by relevant budget holders / managers.
* Prepare and process supplier payment runs (BACS, cheque, or other methods)
* Allocate payments to invoices
* Weekly aged creditors review and investigate any overdue / unpaid items
* Manage supplier records including create new and update existing suppliers
* Reconcile supplier statements, and handle supplier queries professionally, ensuring strong working relationships
* Process petty cash, obtain and check receipts
* Process credit card statements include obtain and check receipts
Responsible for all aspects of banking, including:
* Review daily bank feeds for all bank accounts
* Weekly reconciliation of bank payments & receipts, and all banking related control accounts
* Ensure current bank accounts have sufficient funds to meet payments
* Ensure end of week / month bank balances reflects bank statement
* Set up payments as required (daily winners' payments & travelex)
Support Month end and year end closing procedures
* Ensure all bank accounts are reconciled at end of the month (bank statement and Xero)
* Ensure all control accounts are reconciled (Balance Sheet)
* Assist with prepayments and accruals we required
* Record and upload of all utility meter readings for all sites
Other duties
* Assist with sales ledger as required
* Monthly record and upload of utility meter readings for all sites
* Maintain and update list of supplier contracts for goods and services
* Maintain and update various rate cards
* Assist with financial reporting and analysis as needed
* Prepare and maintain financial records, including filing and organising documents both electronically and physically.
* Collaborate with other departments to gather necessary financial information and resolve discrepancies.
* Support the finance team with ad-hoc tasks and project as assigned
Required (if any)
* Previous experience working within a similar role
* Knowledge of basic accounting principles
* Attention to details and accurate
* Good verbal and communication skills
* Ability to work independently and as part of a team
* AAT Qualified or equivalent
Desired
* Experience with Xero, Approval Max and Hubdoc
* Working at a volume of a minimum of 200 per week
* Good knowledge of Microsoft Office products, in particular Outlook and Excel.
* Actively studying towards an accountancy professional qualification
General Duties
* Attending meetings or training sessions as required by management
* Maintaining a safe and hygienic work environment
* Being conversant and complying with:
* The fire and health & safety procedures
* The company security procedures
* Licensing regulations
* Operation standards and departmental procedures