Administrator/Receptionist (Part-Time)
Reading, Berkshire, United Kingdom
Position type: Permanent and part-time (30-hour week Monday to Friday 09:00-15:30)
Department: EMEA
Reports to: Manager, Corporate Administration
Date posted: March 25, 2026
Closing date: April 24, 2026
KEY AREAS OF RESPONSIBILITY
* Proofread and distribute highly confidential proposals and reports to external clients with a high degree of accuracy and attention to detail
* Maintain the reception mailbox and manage vendor relationships
* Restock stationery and kitchen supplies
* Answer and direct incoming calls and enquiries
* Manage incoming and outgoing mail and deliveries
* Coordinate travel arrangements for staff, including transport and accommodation bookings and preparing expense reports
* Support the general organisation and smooth running of the office environment
* Organise internal and external events (social and corporate)
* Assist with general administrative tasks to support the team
CANDIDATE REQUIREMENTS
* Highly organised with strong attention to detail
* Previous experience in a similar role
* Strong attention to detail and a high level of accuracy
* Excellent organisation and time management skills
* Professional communication skills, both written and verbal
* Ability to manage multiple tasks and prioritise workload effectively
* Competence with standard office software (e.g., Microsoft Office)
* Eligibility to work in the United Kingdom without sponsorship requirements
DESIRABLE, BUT NOT ESSENTIAL
* Experience in coordinating video conferencing (Web-Ex) and document control
* Competency or fluency in other languages would be advantageous
* Reliable and proactive
* Able to work independently while supporting a wider team
Remuneration and Benefits
SALARY: £13 – £13.50 per hour dependent upon relevant experience
BENEFITS: Annual leave in excess of statutory, contributory pension, private medical, income protection, and life assurance
How to Apply
Applicants should complete the form at https://www.ipaglobal.com/careers/administrator-receptionist-emea/ and include a cover letter, resume, salary requirement, and start date (early to mid-June 2026 preferred).
Closing date for applications is Friday, 24 April 2026.
Due to a high volume of applications, if you do not receive a response within 1 week, then your application was unsuccessful for this role.