Your new company
Hays are recruiting for a permanent Projects Coordinator. This role is hybrid in Manchester City Centre. You will provide day‑to‑day administrative and property management support to the surveying team. The role supports a portfolio of properties under the guidance of a Surveyor, taking responsibility for occupier matters, service charge budgeting/reporting, compliance monitoring, and coordination with internal teams, occupiers, clients, and suppliers.
Your new role
Support ownership and management of allocated properties within a wider portfolio
Carry out regular site inspections and record condition, standards, and occupier compliance
Maintain control of void properties and non‑recoverable costs
Ensure property management systems and lease data are kept accurate and up to date
Support preparation of service charge budgets and explanatory guides
Monitor monthly and year‑end expenditure against budgets
Investigate variances, outstanding positions, and backlogs
Authorise and review supplier payments and prepare client funding requests
Monitor statutory and internal compliance requirements
Instruct audits, assessments, and specialist advice as required.
Read and interpret leases to ensure occupier compliance with obligations.
Manage occupier applications (alterations, assignments, changes of use, etc.)
Engage with occupiers through forums, meetings, and customer experience initiatives
Support place making and V2 initiatives to drive satisfaction and retention
Assist with monthly, quarterly, and ad‑hoc client and management reports
Support onboarding and offboarding of instructions, including TUPE processes
Work with client leads on arrears strategies, litigation support, and portfolio objectives.
Contribute to pitches and opportunities for expanded or new workWhat you'll need to succeed
Administrative support to surveying teams
Lease interpretation and document management
Financial awareness (service charge budgets and cost control)
Compliance and governance monitoring
Stakeholder communication (occupiers, clients, suppliers)What you'll get in return
This role is paying up to £37,000 with excellent benefits and opportunity to develop at a reputable business.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
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