About Haskoning:
At Haskoning, you will join an independent, employee-owned international consultancy that combines engineering, design, and consultancy services with software and technology. Our mission, "Enhancing Society Together," drives us to create a positive impact on the world.
We offer purpose-driven and challenging work in diverse international projects, leveraging our 140+ years of expertise. With over 6,800 employees in more than 25 countries, we work together to turn challenges into opportunities and make a real impact on society.
About the role:
As an Administrative Assistant, you’ll play a key role in supporting our teams across two central Newcastle locations, Marlborough House (NE1 4EE) and One Strawberry Lane (NE1 4BX). You’ll be the friendly face that welcomes visitors, the organiser behind seamless meetings and events, and the reliable support for project and office operations. Your responsibilities will include:
* Coordinating UK and international travel for both on-site and remote colleagues
* Organising meeting rooms, catering, and logistics for internal and external events
* Managing office supplies, deliveries, couriers, and refreshments
* Assisting Project Managers with invoicing, formatting technical documents, and ensuring brand consistency
* Supporting the preparation of proposals, including company profiles, CVs, and project references
* Helping with event coordination for client functions, team meetings, and social gatherings
* Providing document control support using systems like Aconex
* Liaising with co-located client staff and assisting with ad hoc requests
* Welcoming visitors and ensuring a professional and friendly office environment
What you bring:
We’re looking for someone who is approachable, detail-oriented, and thrives in a team setting. You’ll need to be comfortable working across two office locations (just a 10-minute walk apart) and be present in the office full-time.
Essential skills and experience:
* Proficiency in Microsoft Office, especially Word and Excel
* Strong communication and organisational skills
* A flexible, pragmatic approach to work
* A professional appearance and team-oriented attitude
Desirable:
* Previous experience in office administration or customer service
* Relevant administrative qualifications
What we offer you:
Ambitious. Exciting. Lively. Collaborative. Dynamic. That’s how our colleagues describe our company. Want to contribute to enhancing society with your expertise? Be part of an open network where you’re connected with the brightest and smartest people and technologies? Join us!
You can look forward to growing your career in a dynamic workplace with development opportunities and support on your career path. We have flexible working models to ensure a balance of family and working life. You can learn more about our benefits here .
Location:
Newcastle upon Tyne
At Haskoning, we are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected, and empowered. Our mission of "Enhancing Society Together" drives us to create an environment that embraces everyone’s unique background, identity, and perspective. Regardless of your experience, background, age, gender, or other personal characteristics—you are welcome here. We believe that diversity makes us stronger and that an inclusive culture gives everyone the opportunity to grow and contribute. Read more about our ED&I initiatives on our dedicated webpage .
Are you our new colleague? #J-18808-Ljbffr