Legal - Company Secretarial Assistant - Based in London, London
Client: TIAA
Location: London, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: 3934af0a3a95
Job Views: 5
Posted: 02.06.2025
Expiry Date: 17.07.2025
Job Description:
The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.
Key responsibilities:
* Board and Committee administration support including meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
* Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
* Maintaining Conflict of Interest logs.
* Maintaining electronic corporate records.
* Assisting with Legal Entity Reporting requirements.
* Ensuring annual confirmation statements, annual report and accounts, and other statutory filings are undertaken within appropriate deadlines.
* Arranging document notarisation and apostilles with external agencies. Collation and provision of KYC documents as required in a timely manner.
* Maintaining Company Secretarial information, guidance notes, structure charts, and other documentation and templates on the Company Secretarial Portal, including drafting policies and procedures when requested.
* Monitoring and managing the Company Secretarial Inbox.
* Coordinating and assisting with projects on behalf of the Company Secretarial team, including research, recommendations, planning, and task tracking.
* Providing support to the legal team on legal administrative tasks and projects as needed.
* Ensuring adherence to good corporate governance principles concerning all Company Secretarial matters.
Qualifications, Experience, and Skills Required:
* Either CGI part-qualified or law graduate.
* Prior experience as a Company Secretarial Assistant or similar within the financial services sector is preferable.
* Knowledge of the fund management industry is beneficial but not required.
* A commitment to ongoing personal development, training, and responsibility growth.
* A positive, proactive approach and strong team ethic.
* Accuracy and attention to detail.
* Good organizational skills.
* Discretion when handling confidential information.
* This role requires no regulatory designation.
Nuveen is committed to equal opportunity employment and fostering a diverse and inclusive workplace. Support is available for those needing assistance with the online application process, including individuals with disabilities. Please contact us if assistance is needed.
#J-18808-Ljbffr