Description:
Berry Recruitment are NOW hiring for a dynamic and organised Administrator to join a well-established company based in Oxford. This is an exciting opportunity for someone who thrives in a fast-paced, detail-driven environment and wants to be part of a supportive and professional team.
Role: Data and Case Administrator
Salary: £27,000 – £30,000 per annum, depending on experience
Location: Oxford – Hybrid Working available
Key Responsibilities of the Data and Case Administrator:
1. Processing incoming communications and ensuring relevant data is accurately recorded on the database
2. Generating and forwarding documentation to both internal teams and external clients
3. Searching for files and managing electronic correspondence within the document management system (i-Manage) in a paperless environment
4. Monitoring due date and reminder lists, proactively following up when required
5. Liaising with external parties to resolve queries and obtain instructions
6. Recording service charges and generating invoices where applicable
7. Accessing external information sources to check and retrieve relevant information
8. Working in line with company quality management systems, policies and procedures
9. Carrying out general administrative duties including copying, scanning, booking meeting rooms and answering phone calls
10. Creating, checking, obtaining sign-off and sending standard letters and documents (including reminders) to clients
Case Administration:
11. Recording key events
12. Processing documentation accurately and efficiently
13. Sending appropriate reminders and ensuring case records remain up to date and accurate
Filing:
14. Preparing and officially filing Intellectual Property Rights (IPR) applications
15. Instructing foreign attorneys and arranging associated fees to be paid
Post Filing:
16. Obtaining and submitting all documentation required to progress filed applications
17. Assisting fee earners with managing and organising electronic files
18. Collating and managing evidence documentation
19. Handling necessary photocopying and document preparation
20. Collating exhibits to comply with formal requirements and preparing exhibit sheets as required
21. Producing correspondence, specifications, text and other written materials from drafts using appropriate Microsoft Office tools
About You:
22. Previous administrative or legal secretarial experience
23. Strong written and verbal communication skills
24. Good IT skills, including Microsoft Office and Outlook
25. Experience using a document management system (preferred but not essential)
26. IP experience (preferred but not essential)
27. Experience working in a paperless environment
28. Self-motivated with a proactive attitude
29. A methodical approach with excellent attention to detail
30. Strong organisational and prioritisation skills
31. The ability to work under pressure and meet tight deadlines
32. Comfortable working independently and as part of a team
Not sure you meet every requirement?
No candidate will tick every single box. If your experience looks a little different but you believe you could bring value to this role, we’d still love to hear from you.
Please note that no terminol