Overview
Do you have experience of working in an HR Assistant/Admin capacity? Do you have any recruitment experience? The Diocese of Sheffield is on a journey of transformation. After significant consultation, we are now delivering an ambitious plan for growth. We are seeking to appoint an HR Support Officer (HRSO) to join our central team and help continue the transition of our culture; developing the people who serve and supporting the leaders of change.
The HRSO will work on-site at our head office with another HRSO colleague, reporting to the HR Manager. This role will be a valuable part of a collaborative team on a significant change journey to realise our vision for the whole people of God to be released and equipped to play their part in the whole mission of God. The HR function continues to develop with the aim of offering an enhanced service to internal colleagues, clergy and PCCs.
Employment details
* Part-Time, 24 hours per week
* Fixed-Term contract (31/12/2028), with potential for renewal up to 2031 as part of grant funding from National Church
* Working Pattern - Monday to Thursday, 9:00 am – 3:30 pm (flexibility is negotiable, but Monday working is essential)
* Salary £28,840 FTE (£19,776 Pro-rata)
* 10% employer contribution to pension
* Generous Holiday Entitlement
* Based at Diocesan Church House in Rotherham
Further information and an application form can be found on our website.
Main purpose
To support and model the best practice and professional HR function at Church House to meet the needs of the wider Diocese of Sheffield. This role will support the HR Manager in a wide range of tasks, and ensure effective HR administration support and HR systems are developed and maintained.
This is a post funded by a grant from the National Church currently up to the end of 2028. There will be further opportunity to review and extend the role if further funding is available, with the current expectation that this could be until 2031. Regular reviews will take place. We have a strong record for applications and grants, but we are not in a position to give guarantees.
Main duties and responsibilities
* Both HRSO posts will offer cover and support during peak busy times and over annual leave etc.
* Work with the HR Manager and appropriate line manager(s) to have administration oversight for the recruitment and onboarding of new employees or relating to changes within teams and departments.
* Monitor the recruitment inbox via Outlook and ensure appropriate responses and timetables are adhered to for external and internal appointments.
* Support line managers with the practical arrangements for all recruitment and onboarding referencing the HR checklists for every post to ensure consistency in approach and to keep track at all times on recruitment timetables and needs.
* Issue contracts of employment as directed by the HR Manager and follow up recruitment paperwork (references, right to work evidence, payroll forms, etc.).
* Ensure every new starter has a welcome pack and is set up with arrangements.
* Ensure every new starter has a confirmed probation and induction plan and keep track of time including recording onboarding required training and reporting any lapses or challenges to the HR Manager.
* Set up quarterly welcome events for new staff in liaison with Communications and Learning & Development.
* Ensure accurate data and recording for reporting purposes.
* Set up staff on the Access People HR system and inviting them to join, inputting their working pattern and holiday allowances.
* Ensure accurate personnel records are kept in accordance with GDPR legislation.
* Be involved in one-off projects as required in relation to HR (e.g., engagement surveys of previous new starters, training).
* Assist the HR Manager where required, including policy and procedure reviews annually.
* Comply with all standards, policies and procedures set by the diocese including safeguarding, health and safety, GDPR, confidentiality and equal opportunities.
The Post Holder is Required To
* Support the ethos, aims and objectives of the Sheffield Diocesan Board of Finance
* Keep up to date with developments in their area of work
* Participate in performance management and appraisal/personal development reviews
* Engage in training and continuous professional development activities
* The post holder may be required to work outside normal office hours including occasional weekend working, subject to time off in lieu
This role description provides a guide to the duties and responsibilities of the post and is not an exhaustive list. The post holder may be asked to undertake any other relevant duties appropriate to the post. The role description will be amended over time, in full consultation with the post holder, to meet the needs of the Diocese.
Person Specification: HR Support Officer (II)
Qualifications / Training
* A good standard of literacy including English and Maths at GCSE
* Experience of working in a recruitment environment
Knowledge
* Good IT skills
* Arranging events
* Supporting diary arrangements, note taking, room bookings etc
* Employee engagement initiatives and surveys
Experience
* Customer service approach / experience or contributing to HR services in a small to medium sized organisation
* Charity or church sector experience and understanding
Technical / Applied Skills
* Use of guidance to draft bespoke policies and contracts
* Comfortable with technology for communication, databases and many Microsoft Office products
* Some experience of a faith community would be helpful
* Safeguarding / safer recruitment in practice
Personal
* Curious and eager to learn
* Able to take delegations of tasks and direction
* Aware of the importance of respecting and valuing diversity and equality
* Calm with an eye for detail
* Able to maintain boundaries between work and personal life
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