About the role
Team: Planning, Governance and Assurance Directorate
As the Governance and Workspace Assistant, you will provide proactive, high quality administrative support to the Board of Trustees, Workspace Management and the compliance responsibilities of the Planning, Governance and Assurance Directorate.
What You’ll Be Doing
1. Managing the annual Board meeting schedule, ensuring timely and efficient preparation, including organisation of pre-meetings.
2. Coordinating in-person Board and online Committee meetings, including preparing and distributing papers and arranging logistics such as venues, travel, and accommodation.
3. Responsible for accurately recording meeting minutes, capturing key discussions, decisions, and agreed actions.
4. Support the maintenance of the charity’s governance records, including updating the Register of Interests and ensuring all Board and Committee action and decision logs are accurate and current.
5. Providing administrative support for Workspace Management, including maintaining utilisation records and monitoring shared mailboxes.
This role is ideal for someone who enjoys variety in their day, takes pride in staying organised and conscientious, and thrives being part of a team that values their contribution.
About you
We’re looking for someone who has experience and understanding in the areas listed below. You don’t need to meet every requirement — if you feel you’d be a good fit, we encourage you to apply.
6. Excellent administrative and organisational skills, supported by strong minute-taking abilities and solid IT literacy.
7. Good communication skills with the ability to manage strong, collaborative relationships with senior colleagues.
8. Proven experience in delivering proactive administrative support to a Board of Trustees within an organisation of similar scale.
9. Understanding of charity governance principles and the roles and responsibilities of Executive Teams and Board of Trustees.