Our international client is seeking an experienced Fleet & Facilities Operations Administrator to join their team on a rolling contract basis.
Responsibilities
* Work with and support the Facilities and Fleet Coordinator to ensure that all UK offices are maintained and cleaned correctly.
* Updating internal and external systems for company vehicles and driver compliance
* Managing all records associated with fuel cards and electric charging cards, and supporting accounts with reports and information
* Checking and ensuring vehicle trackers are booked in for fitting, and reviewing monthly reports
* Following up and ensuring driver compliance checks are completed and all up to date
* Monitoring the HSQE, Facilities, and Fleet emails, and following up with the team to ensure timely responses
* As required, cover/support the HQ reception team.
* Liaising with IT for new starters and supporting UK employees with IT issues and equipment requests
* Arranging travel: taxis, couriers, and supporting Facilities where necessary with hotel bookings and flight bookings.
* Monitoring Stationary and IT equipment, and re-ordering
* Ordering office pastries, pizza, fruit, and lunches, etc, as required
* Ad hoc administration duties for Facilities Manager and Department Managers, assisting with ad hoc projects.
* Taking hospitality bookings for internal and external meetings and informing IT when AV equipment is required.
Daily duties will include, but are not limited to:
Relationships
* Working directly with the Facilities and Fleet Co-Ordinator
* Reporting to the HSQE, Facilities and Fleet Manager
* With all of the UK employees
* With all external visitors
Desirable Qualifications and Experience
* Previous office administration experience
* Good PC Skills
* Good communication and customer service skills
Parking is available on site
Rolling Contract
Interested? Please Apply