Overview
To support the Chief Medical Officers to deliver their role within the corporate agenda of the Trust. To provide an effective, comprehensive and confidential range of business support to ensure the smooth running of the Directors' function and responsibilities. You will manage the day‑to‑day running of the Chief Medical Officers' office, liaising with members of the Trust Board, regulatory bodies, leaders and staff across the organisation as well as a number of regional and national teams. Preference will be given to internal Trust staff and to ‘Priority’ and ‘At Risk’ NHS staff who can demonstrate recent relevant experience as outlined in the Person Specification.
Responsibilities
* Coordinate and organise the office of the Chief Medical Officers ensuring they are briefed and up to date with planned meetings, internal and external appointments, and external engagements.
* Act as the initial point of contact for all enquiries entering the Chief Medical Officers' office from internal colleagues and external organisations.
* Provide efficient, high‑quality confidential and comprehensive support to the Chief Medical Officers.
* Collaborate closely with the Chief Medical Officers' Executive Business Manager to ensure the efficient and timely flow of critical information, providing proactive support to enable effective decision‑making and operational delivery.
* Work closely with the PA to the Deputy Chief Medical Officer, ensuring a cohesive approach to the delivery of the corporate agenda.
* Assist the Chief Medical Officers in managing their direct reports—coordinating annual leave, absences, regular meetings, monitoring actions, and coordinating responses.
* Provide additional support during periods of absence, ensuring actions are completed by delegated leads.
* Support major business projects by leading the coordination of all meetings, acting as the point of contact for key stakeholders, managing process and implementation, and reporting regularly to the Chief Medical Officers.
* Serve as a communication link for the Chief Medical Officers, initiating cascades of relevant information in any absence and delegating tasks as appropriate.
* Provide management and mentorship to the PA to the Deputy Chief Medical Officers, ensuring a cohesive approach to the delivery of the corporate agenda.
* Proactively work with the Executive Assistants and administrative support in the CEO Suite to ensure flexibility and cover during peaks and troughs of work.
* Arrange the preparation and distribution of agendas and papers for meetings, ensuring compliance with Trust policies and timescales; take and transcribe accurate minutes at specified formal meetings or committees, and assist in compiling reports for the various Committees and meetings across the Trust.
* Draw up forward work programmes for key meetings, prepare agendas and collate all necessary paperwork.
Person Specification – Qualifications
* Essential: Degree in a relevant subject or equivalent demonstrable experience; OCR 3 in Word Processing or equivalent.
* Desirable: ECDL or equivalent; dictaphone transcription or shorthand experience.
Person Specification – Knowledge & Experience
* Essential: Proven relevant PA/secretarial experience at Board level; extensive proven knowledge and demonstrable experience of IT systems including Microsoft Outlook, Word, Excel, Access and PowerPoint; comprehensive understanding of office procedures.
* Desirable: Dictaphone transcription or shorthand experience.
Person Specification – Aptitude and Abilities
* Articulate and effective communication and interpersonal skills.
* Attention to detail.
Contract and Salary
Permanent, full‑time. Band 5. Salary £31,049 to £37,796 per annum.
Location
University Hospitals Plymouth NHS Trust, Derriford Hospital, Plymouth, PL6 8DH.
Disclosure and Sponsorship
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service check. Applications from job seekers requiring current Skilled Worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Application Details
Date posted: 23 October 2025. Reference number: 216‑LH‑A7473314‑A.
Employer
University Hospitals Plymouth NHS Trust – https://www.plymouthhospitals.nhs.uk/
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