Job Description
NLB Solutions are working with a Consultancy Business in Berkhamsted that are looking for a Pay and Bill Assistant. Due to continuous growth, they have recently created this vacancy to add to their existing team. The company will offer a competitive salary and with hybrid working.
The business requires someone that has worked in a fast paced company within Pay and Bill/Contractor Payroll for a minimum of 3 years. The successful candidate will have advanced Excel and excellent communication skills as you will be liaising with both internal and external clients.
Duties:
* Validate data from Front Office system before finance systems are updated
* Process contractor timesheets on a monthly basis, using a combination of online portals and paper timesheets
* Chasing missing contractor timesheets on a monthly basis
* Ensure payments to contractors are accurate and within the agreed timescales
* Upload payments to the bank system and record on cashbook
* Ensure remittance advices are sent out in a timely manner
* Maintain Purchase Order logs and update where necessary. Liaising with internal stakeholders for new orders or revised limits if needed
* Producing sales invoices to be sent out to Clients
* Dealing with Contractor & Client queries
* To calculate contractor invoices with speed, accuracy and efficiency
* To ensure that sales invoices are issued on a monthly/adhoc basis in a timely manner
* To assist in the preparation of monthly contractor accruals and deferred income journals and ensure that any expenses have been recharged
* Payment of contractors to ensure that payments are made punctually and accurately
* To be able to communicate in an efficient yet friendly manner with all stakeholders of the business, internal and external
* To deal with all Contractor and Billing queries in a timely manner
Person Spec:
* Candidate must have a minimum of 3 years work experience in a finance team of a small/medium sized company
* Experience of working within a multi-currency organisation would be an advantage
* Committed team player - aid all colleagues for the benefit of the Company
* Good IT skills and confident in using Microsoft Excel
* Strong attention to detail and produce work with a high level of accuracy
* Ability to communicate effectively on the telephone and in person
* Good organisational and workload management skills, with the ability to work to deadlines and prioritise work where necessary
* Ability to work in an office that demands high levels of concentration, while coping with frequent interruptions
* Integrity and understanding of care needed with sensitive information
* Ability to work well under pressure and without supervision
* Building and maintaining relationships internally and externally
* Be able to communicate at all levels with excellent writing skills
* Excellent numeracy skills and financial awareness