About the role
Balfour Beatty has an exciting opportunity for a Site Administrator to join our Regional Scotland business unit to work in Inverness .
Role Purpose
To provide a range of specialist and general administrative duties to a nominated team.
What you'll be doing
1. Undertake a full range of administrative duties to ensure an efficient service is delivered to allocated team
2. General Admin duties Minutes of meetings/typing/photocopying/scanning
3. Screen incoming mail, telephone calls and emails on behalf of team and manage all appropriate correspondence
4. Be fully conversant in MS Office to produce a range of spread sheets, documents and presentations, as required
5. Familiarity with report writing and preparation
6. Undertake multi diary management and plan schedules in diaries to optimise the working time of allocated team
7. Arrange and attend team meetings/conferences as required, to take minutes, and ensure appropriate facilities are organised
8. Perform ad hoc confidential project work, as required
9. Maintain accurate and secure paper based/electronic filing systems, including archiving
10. Maintain full confidentiality of sensitive business issues
11. Live the Balfour Beatty Values
12. Ensure a relentless focus on Zero Harm
13. Support the delivery of UKCSs Sustainability activities
Who we're looking for
The following qualities / experience are required:
14. Secretarial and/or administrative experience
15. Highly organised and able to work on own initiative
16. Strong communicator
17. Excellent team working skills, and able to build relationships at all levels
18. Ability to work well under pressure and to tight timescales
19. Very strong customer focus
20. Excellent typing speed and IT Skills including Microsoft Office (Excel, Word,PowerPoint) and Sharepoint
Why work for us
Day in, day out, our teams deliver some of the UKs most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasnt rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package thats right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more