Job number
PRO01297
Faculties
Provost's Team
Departments
Office of the Provost
Salary or Salary range
£37,108 - £40,166 per annum
Location/campus
South Kensington Campus - Hybrid
Contract type work pattern
Full time - Fixed term
Posting End Date
22 Sep 2025
About the role
Do you have exceptional administrative skills with an interest in science and events? If so, we would love to hear from you. The Festival and Events Admin Assistant is an exciting role in the Public and Community Engagement team, who produce multiple events across our public engagement programme like the Imperial Lates and Great Exhibition Road Festival.
What you would be doing
You will be an integral part of the team supporting with admin, meetings, finance, event operations and logistics. You will also look after projects like volunteer recruitment, production schedules, partnership administration, recruitment of traders and event staff catering.
What we are looking for
* Excellent administrative skills with proven experience working at an advance level
* Excellent experience working with SharePoint, Excel, Word and PowerPoint
* Experience in event administration and event management
* Understanding of finance in relation to maintaining budgets, raising POs and invoices, and matching transactions
* Experience of recruiting and coordinating volunteers for public events
* Excellent written and verbal communication skills
* Strong proactive team player who works well independently with the ability to manage workload to meet deadlines
* Strong multi-tasker able to work across multiple projects in a fast-paced environment.
* Experience of working with multiple internal and external stakeholders
* Highly organised with excellent attention to detail
* Interest in STEMb is beneficial for this role
What we can offer you
* The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
* The opportunity to work with iconic research and cultural institutions on a leading science and arts festival
* Benefit from a sector-leading salary and remuneration package (including 41 days' annual leave and generous pension schemes).
* Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
* Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.
Further information
Great Exhibition Road Festival: The postholder must be available to work on site every day three weeks before the festival, over the festival weekend, and one week after the Festival. Imperial Lates: The postholder must be available to work on site every day one week before the event, and one day after the event. Time off in Lieu can be claimed for out of hours working by prior agreement with Line Manager.
This is a full-time post (35 hours per week). This role is for a fixed-term contract for 36 months.
Interviews will be held between 16 – 21 October (may be subject to minor changes).
Available documents
Attached documents are available under links. Clicking a document link will initialize its download.
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
If you encounter any technical issues while applying online, please don't hesitate to email us at We're here to help.
About Imperial
Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.
Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.
As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.
This is your chance to help shape the future. We hope you'll join us at Imperial College London.
Our Culture
We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.
Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.