Responsibilities
Credit Control / Accounts
Assist with:
1. Sending timely reminder emails and payment links to customers, ensuring a professional and consistent approach to debt collection.
2. Issuing statements, credit notes and conducting credit checks to support accurate customer account management.
3. Responding to customer accounting queries promptly and professionally, providing clear information and resolving discrepancies.
4. Supporting the Finance Director with chasing late payments and monitoring overdue balances.
5. Processing consumable sales, raising invoices, updating records and ensuring correct allocation within the accounting system.
6. Maintaining accurate financial documentation and supporting month-end housekeeping tasks where required.
Procurement
Assist with:
7. Taking purchase requests from all departments (warehouse, production, sales, operations) and processing orders and supplier payments.
8. Ensuring all purchased goods are received on time, in correct quantities and meeting required specifications, escalating issues when necessary.
9. Coordinating dispatches, returns, replacements or warranty claims in liaison with suppliers.
10. Entering purchase orders, invoices and delivery notes into the accounting software with high accuracy.
11. Conducting regular stock checks and verifying stock levels across internal systems, ensuring alignment between digital and physical inventory.
12. Maintaining up-to-date pricing and costing information on the Asset Register and booking system.
13. Filing and organising supplier invoices and ensuring compliance with internal finance procedures.
14. Supporting supplier relationship management by maintaining clear communication, tracking lead times and monitoring quality or delivery issues.
General Admin
Assist with:
15. Handling incoming calls, enquiries and external communications, directing them to the appropriate teams.
16. Providing general office administration support, including documentation, filing, data entry, scheduling and process updates.
17. Supporting the Managing Director and Finance Director with ad-hoc tasks, reporting and operational follow-ups.
18. Updating systems, maintaining accurate records and ensuring internal information is kept organised and accessible.
19. Assisting with internal compliance tasks, such as maintaining policy documents, on-boarding paperwork and system changes.
20. Helping to maintain a tidy, organised and efficient office environment.
Payroll Support
Assist with:
21. Updating the staff attendance system daily, ensuring accuracy of start times, absences and overtime.
22. Preparing timesheet downloads and documentation required for payroll processing.
23. Flagging inconsistencies or missing information for review by the Finance Director.
24. Supporting the smooth monthly payroll cycle by ensuring all relevant data is complete, accurate and submitted on time.
Required Skills
25. Numerate and detail-oriented - confident working with numbers, checking calculations, and ensuring accuracy in invoices, stock data and financial entries.
26. Literate with strong communication skills - able to write clear, concise and professional emails to customers, suppliers and colleagues.
27. Organised and efficient - able to manage multiple tasks, prioritise effectively and maintain structure in a busy, time-sensitive environment.
28. Reliable and punctual - demonstrates a strong work ethic, consistency and commitment to meeting deadlines.
29. Flexible and proactive - willing to help colleagues, take ownership of tasks, and support the wider team during busy operational periods.
30. Good working knowledge of Microsoft 365 - particularly Excel, Outlook and SharePoint for day-to-day administration and data handling.
31. Professional phone manner - confident dealing with incoming enquiries and accounting queries.
32. Team player - able to work well with others across Finance, Procurement, Operations and Office functions.
33. Comfortable working under pressure - maintains accuracy and calm during peak operational moments (e.g., month-end, stock checks, client deadlines).
34. Ideally educated to degree level in Business Studies, Business Management or a similar discipline, or with experience in a finance/administration environment.
What We Offer
35. A stable full-time, fixed-term role (maternity cover until December 2026).
36. Clear office-based working pattern - Monday to Friday, 09:00-17:30 in our central London location.
37. Scope for development within finance, procurement, office administration and operations.
38. Day-to-day collaboration with the Finance Director and Managing Director, offering exposure to senior decision-making and commercial operations.
39. Varied experience across finance, procurement and administration, giving a broad understanding of how a production/events business functions.
40. Opportunity to work within a friendly, supportive and collaborative team environment.
41. A role well suited to a graduate who wants to build practical skills and gain experience across finance, operations and administration.
42. Central London location (Angel, Islington) with excellent transport links.
How to apply