Hamstreet Surgery is a well-established GMS teaching practice providing high-quality care to around 7,800 patients. We are based in a rural, purpose-built, recently renovated premises with an onsite dispensary. Our dedicated, friendly and supportive team includes long-serving staff across both clinical and administrative roles. We are proud of our ‘Good’ CQC rating and excellent QOF achievement. We are looking for an experienced Finance Administrator. The Finance Administrator will be highly organised, numerically driven, and detail-oriented, with a background in finance. They will play a crucial role in managing financial records, ensuring accurate data entry, and supporting the financial processes of the practice. The post holder will be proficient in accounting software such as QuickBooks and have a strong understanding of financial process within a GP surgery.
Key Duties/Responsibilities:
* Maintain and update financial records using QuickBooks accounting software.
* Perform accurate data entry of financial transactions.
* Manage and maintain the QuickBooks account package.
* Manage accounts receivable and payable, ensuring timely processing and proactively chasing unpaid invoices.
* Maintain detailed records of invoices, tax payments, and the practice’s liabilities.
* Make claim to PCN, ICB, GP Federation, and other stakeholders.
* Reconcile bank statements and manage banking transactions.
* Administer payroll, including PAYE and pension payments, SD55 terminations, and annual updates.
* Identify and address account discrepancies.
* Review and process reimbursements.
* Liaise with the accountant and assist in preparing annual year-end accounts and audit documentation.
* Create and update spreadsheets tracking daily transactions, financial metrics, and projections (e.g., liquidity and cash flow)
* Provide administrative support in relation to all aspects of financial services for the Surgery, in line with agreed policies and procedures.
* Assist in the paying & processing of invoices for payment to suppliers. Download and reconcile bank statements.
* Raise invoices, monitor income received, reconcile petty cash, and process weekly banking
* Ensure all information entered into accounting systems is accurate, reliable, and timely.
* Administering and maintaining relevant paperwork, for example, filing, scanning, shredding, archiving, audit records,
* Communicate effectively with finance colleagues from partner organisations,
* Carry out any other associated finance and accounting tasks as required.
Experience of General Practice accounting is desirable
8 hours a week over 2 mornings
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Interested? Please send your CV and covering letter to:
Claire Dawber, Practice Manager claire.dawber@nhs.net
Ruckinge Road Hamstreet Ashford Kent TN26 2NJ
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