We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English. Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email abb.vacancyrequests@wales.nhs.uk.
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post.
If you are shortlisted for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board supports flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.
Job Overview
We are looking for an experienced and organised administrator to recruit as a medical secretary. The post will be based with the Newport community Older Adult Mental Health team, the post holder will be required to perform a range of administration and secretarial duties. The successful candidate will have the ability to work well as part of a team, be flexible to the needs of the service and be able to demonstrate a commitment to achieving high quality standards of work. Excellent communication and interpersonal skills are required as you will liaise with professionals and patients. This is a fixed term post for 12 months to cover the needs of the service.
Main duties of the job
To provide a full confidential secretarial service to consultants and team. Carry out duties as defined by the Older Adult Community mental health team lead. You must display a considerable degree of initiative and judgement and maintain a friendly disposition when dealing with professionals and service users as well as relatives and visitors to site.
You will be an experienced administrator with copy typing, audio typing, and word and excel skills with the ability to produce letters and work to the highest standards. Medical Terminology would be advantageous, although on site training will be available. The post holder will have the ability to work well within a team environment and be able to manage and prioritise own workload.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Qualifications / Knowledge
Essential criteria
* Previous experience
Desirable criteria
* RSA level III or equivalent
Experience
Essential criteria
* Relevant secretarial experience, preferably within an NHS or healthcare environment
Desirable criteria
* Experience working win a multidisciplinary team
A#ptitude and abilities
Essential criteria
* Good knowledge of IT
Desirable criteria
* EPEX/WCCIS literate
Values
Essential criteria
* Articulate and numerate with strong sense of self motivations
Desirable criteria
* A flexible, collaborative attitude toward duties and responsibilities.
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