Job Title: Logistics and Sales Administrator
Opportunity for an organised and flexible administrator to join a growing global business in Essex.
Purpose of the Post
To be responsible for all aspects of logistics and sales administration, serving as the first point of contact with key customers and ANZCO NZ for order management, shipping details, and information requests. The role aims to support senior management by handling data management and accuracy of sales and logistics information, covering for the Logistics Manager during holidays and travel, and actively participating as a member of a small team.
Duties and Tasks
Logistics Administration
* Verify importation documentation for accuracy and coordinate corrections with ANZCO NZ.
* Request PINs and coordinate bookings with hauliers.
* Distribute loadout and weekly shipment reports to customers and handle ad hoc inquiries.
* Update logistics logs with ETAs and dispatch details.
* Support the Logistics Manager during absences.
* Manage orders between ANZCO NZ/Itoham Japan and customers for regular programs.
* Input sales data into ANZCO systems and confirm details with customers.
* Handle customer-specific sales administration tasks.
* Manage important documents like specs, certifications, trace requests, and industry data reports.
* Oversee various customer purchasing and supply chain systems.
* Create and distribute stock availability sheets to the sales team.
* Coordinate onboarding of new customers and submission of forms.
General Administration
* Manage the office landline communications.
* Handle packing and couriering of product samples.
* Oversee holiday calendar, office supplies, and expense filing.
* Potentially manage smaller customer accounts if interested.
Other Duties
* Perform any reasonable duties or reports as assigned by the General, Logistics, or Commercial Managers within your skills.
Person Specification
The ideal candidate should be self-motivated, enthusiastic, and possess strong organisational and administrative skills. Attention to detail, independence, and teamwork are essential.
Experience (Essential or Desirable)
* Experience in logistics or sales administration (Essential)
* Knowledge of the industry and current practices (Desirable)
* Sales experience (Desirable)
* Proficiency in Microsoft Word, Excel, and Outlook (Essential)
* Ability to prioritise and meet deadlines (Essential)
* Effective communication skills (Essential)
* Flexible work ethic and team player (Essential)
Qualifications
N/A
Benefits and Conditions
* Discretionary bonus opportunity
* Health insurance
* Defined contribution pension with optional salary sacrifice and 5% employer contribution
* Hours: 24 hours/week (flexible days and hours)
* Holidays: 15 days (based on 25 days/year, FTC)
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