Job Description: Executive Assistant - Spaces Unlocked
About Spaces Unlocked
Spaces Unlocked is a dynamic and innovative events business, specialising in connecting clients with unique and inspiring spaces for all types of gatherings, from brand events, location shoots to private celebrations, primarily at our flagship venue Unlocked Shoreditch. We are dedicated to unlocking the potential of every space and creating unforgettable event experiences.
We are looking for a super star marketing manager to drive growth for our flagship venue Unlocked Shoreditch and our events/venue platform Spaces Unlocked.
Executive Assistant (Music & Events Industry)
Location: Shoreditch, London (office-based, 5 days/week)
Start date: No later than 1 February
Contract: Freelance initially (trial period), with option to move to PAYE
Salary band: c. £30–35k (DOE)
Reporting line: Senior Leadership Team
Interview timeline: Early January
The Role
We’re looking for an Executive Assistant to support the senior leadership team operating within the musicand events industry at a London-based cultural space at the intersection of live music, events and creative programming. This is a true EA role and the focus is on protecting time, anticipating needs and managing fast-moving, people-heavy schedules with discretion and confidence.
The role is office-based, embedded in a small but mighty Shoreditch team environment
What You’ll Be Doing
Executive Support
* Proactively manage a complex, fast-changing calendar
* Gatekeep time, prioritise meetings and flag conflicts early
* Manage inbox communications with sound judgement and discretion
* Prepare agendas, notes and follow-ups as required
Day-to-Day Coordination
* Book and manage travel, itineraries and logistics
* Coordinate meetings with external stakeholders, partners and team members
* Track commitments, deadlines and ongoing conversations
* Act as a key point of contact for internal and external stakeholders
Anticipation & Flow
* Anticipate needs and surface issues early
* Keep things moving when plans change at pace
* Maintain calm, structure and momentum in a high-energy environment
* Bring organisation without unnecessary process
You’re likely:
* A EA with experience supporting a senior individual
* Comfortable within music, events or cultural space environments
* Happy working office-first, five days a week
* Proactive, organised and confident using judgement
* Someone who enjoys being close to live projects and people
Key Attributes
* Highly organised and detail-driven
* Calm under pressure and adaptable to change
* Discreet, emotionally intelligent and trustworthy
* Strong communicator, written and verbal
* Comfortable juggling shifting priorities
Structure & Progression
* Freelance initially, with the intention to move to PAYE for the right person
* Office-based, five days per week to start (flexibility can be reviewed later)
* Opportunity to become a long-term, trusted EA
How to apply:
Please send to Freja@spacesunlocked.com :
* CV
* A short note outlining relevant EA experience and interest
* Any background in music, events or cultural spaces
Why Join Spaces Unlocked?
* Be a key driver of growth in a rapidly expanding and exciting sector.
* Work with a passionate, collaborative, (fun) and supportive team.
* Opportunity to lead and shape the company's brand and digital presence.
* Competitive salary and benefits package.