JOB DESCRIPTION
JOB TITLE: Clerical Officer
REPORTS TO: The Principal
JOB PURPOSE: To provide administrative, clerical, and secretarial support to the Principal, school staff, and Board of Governors.
MAIN DUTIES AND RESPONSIBILITIES:
General Administrative Processes and Records
* Operate manual and/or computerised information systems related to pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
* Complete and submit all required returns/records.
* Operate requisitioning procedures including ordering, purchasing, receiving, checking, storage, and distribution of resources.
Finance
* Receive, receipt, and account for all cash.
* Bank monies and maintain banking records.
* Assist relevant personnel with financial procedures.
Reception, Secretarial, and Secretariat
* Operate the telephone/switchboard, receive visitors, and provide hospitality as needed.
* Provide word processing, typing, filing, duplication, and photocopying support, including use of email, intranet, and internet facilities where appropriate.
* Sort, screen, and distribute all mail.
* Ensure secure storage of valuable items and confidential documents.
* Maintain diaries, arrange appointments and meetings, and provide secretarial support for staff.
* Service meetings and draft minutes as required.
Other Duties
* Assist work placement students with practical tasks and assignments within the school office (where appropriate).
* Perform other duties of a similar nature and appropriate to the grade as assigned.
This job description is subject to review and should be regarded as providing guidelines within which the individual works. The post-holder is also expected to promote good relations, equality of opportunity, and adhere to equality legislation at all times. For terms and conditions, click here.
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