Contracts Administrator Working as part of a team of busy administrators to ensure the smooth running of the helpdesk. This is a multi-tasking role with strong communication skills required via the phone and email. Main Duties: Dedicated contracts administration to a portfolio of sites - team of 1 Contracts Manager and up to 6 engineers Answering phone calls within a timely manner – transferring and taking messages where necessary Daily interaction with clients/subcontractors and staff Responding to all callouts that come through from your clients via phone or email Placing purchase orders with sub-contractors and suppliers Collaborating with sub-contractors for all health and safety documentation Scheduling engineering staff on a weekly basis Producing documentation for invoicing on a weekly basis General filing Site set up – paper and electronic Daily input of all works onto IBMS (inhouse) system Administration assistance to Contracts Manager Assisting the Contracts Manager in compiling monthly/quarterly contract reports Ad-hoc administration duties Daily update of clients’ database Full training will be given on all of the above tasks and on-going support from the admin team Hours 8.30 am to 5.00 pm 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break 37.5 Hours per week - 100% office based.