Salary: Competitive
Hours:08.30- 16.30 Monday-Friday (Ability to be flexob;e in order to covercolleagues’ absences)
Are you looking for an exciting opportunity where your skills will shine and your ideas will shape the future?
At Grundon, we are on the lookout for a dynamic, passionate, and driven Business Administrator Apprentice to join our front of house team in Colnbrook, as a receptionist.
With the guidance of the Executive Assistant/Office Manager and our approved apprenticeship provider you will develop strong administrative skills, gain valuable real-world experience, and build confidence within a fast paced, purpose driven organisation.
What will you do
* Apprenticeship: Successfully complete the apprenticeship programme while meeting all training requirements and carrying out your role to a high standard.
* Reception & switchboard: support the reception team by covering the switchboard during breaks/absences, taking overflow calls, keeping the reception area tidy, and assisting with general enquiries.
* General administration: provide day to day admin support including photocopying, scanning, filing, meeting hospitality, updating IN/OUT boards, and assisting with job requests and tracking.
* Post & deliveries: process incoming/outgoing mail, maintaining the franking machine, log parcels and registered letters, and notify relevant departments.
* Office supplies & PPE: Manage stationery orders, keep storerooms organised, maintain PPE stock, and prepare equipment for facility tours.
* Bookings & staff systems: Support pool car and EV charger bookings, update staff whereabouts weekly, and manage staff car bookings at Colnbrook.
* Safety & compliance: Carry out weekly fire alarm tests, maintain fire registers, complete monthly safety checks (including water testing), and ensure emergency equipment is up to date.
* Facilities & housekeeping: Load/set dishwashers at end of day, arrange seasonal car park gritting, and keep noticeboards current.
* Finance & records: Check and process supplier invoices for the Accounts department to process.
* Maintain Waste Transfer Note records.
* Contractor & site support: Assist with contractor inductions and permits, handle general site queries, and support facility tour bookings and refreshments.
* Team contribution: Attend Reception team meetings and contribute to ongoing improvements.
What we will provide
* A structured apprenticeship
* A supportive, inclusive, and fun team culture.
* Training to build core administrative skills and gain in depth understanding as to what it is like working in a commercial office environment.
* Competitive salary and great benefits.
* A company that values your voice and ideas.
About You
* A minimum of 2 GCSEs (Grades A*–C / 9–5 or equivalent) in Maths and English.
* No previous experience is required as full structured training and ongoing support will be provided.
* The ability to communicate confidently and professionally with both internal teams and external customers.
* Basic IT skills, including confidence using Microsoft Office, and a willingness to learn new systems.
* Good organisational and time management skills, with the ability to prioritise tasks effectively.
* The confidence to work independently once trained, while also contributing positively as part of a team.
* Ability to deal with work of a confidential nature
About the Apprenticeship
* Business Administrative Level 3 qualification, delivered to you by one of our approved apprenticeship provider
* The apprenticeship will be delivered online through workshops and assignments, supported by on the job training.
* Course Duration: Approximately 15 months. You will be required to spend at least 12 months on programme and complete the required amount of off the job training in line with the apprenticeship.
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