Job Description
Procurement Asset & Estates
Permanent opportunity £45k to £52k
London
About the role
The Senior Manager, Procurement and Contracts will support the Assets & Estates Category team in developing and managing the sourcing strategy and contracting process on behalf of our Operational stakeholders. This includes the timely production of compliant sourcing plans and contract awards; ongoing supplier performance and risk management; development of market analysis and multi-year category plans in pursuit of the team's transformation plan; use and promotion of procurement data analytics and MI; proactive and reliable stakeholder engagement; and ensuring that actions and issues are dealt with promptly and meet the function's performance targets.
Responsibilities
1. To periodically monitor existing contractual arrangements to improve delivery and overall value for money.
2. To consult with end users to identify service requirements and establish whether existing contractual arrangements meet these.
3. To support stakeholders in the preparation of a business case where the introduction of new service requirements is required and to carry out market and supplier research, to assist in determining appropriate procurement strategies.
4. To manage and monitor assigned major contracts to ensure services are delivered consistently within the terms of the contract. Where there is non-compliance, ensure an appropriate remedial action is initiated including the application of abatements etc. where appropriate. Ensure contractors comply with relevant legislation and the Brigade's Scheme of Governance.
5. To liaise with suppliers and stakeholders to assist in the management of key supplier accounts to ensure the efficient supply of goods or services. Where necessary, support junior members of staff with resolution of operational supply issues (delivery and orders), and the rectification of discrepancies in accordance with good procurement practice and procedures regulating the payment of invoices.
6. To ensure that decisions and actions arising from meetings, including any relevant supplier contract obligations, are clearly summarised for those in attendance and appropriate records (decision sheets, action logs, workload management schedules etc.) are produced expeditiously to support follow up action and mitigate confusion or misunderstanding.
7. Prioritise your workload based on project urgency while managing multiple ongoing projects
Skills
8. Work focused - able to pick up, deliver, preferably JCT format /NEC
9. FM works experience
10. Lead the business on the tendering process
11. Be able to deal with the team, strong communicator
12. Public procurement regulations
13. Strong stakeholder skills
14. Compliances - understand the importance of this.
15. Strong strategy/ proactive
16. Identify problems, raise with the line manager
17. FM works experience