Description
Summary:
The Senior Project Control Specialist will work directly with the Project Performance Group Director, Division Leaders and Project Managers in support of the project’s financial goals and objectives. This position will also participate in discussions with the Project Team and Management on the status of the project financials to identify project risks and opportunities that can impact contribution to the overall corporate revenue and margin plans. This includes project setup, work plan coordination, contract administration, measuring and reporting progress, and analyzing cost or revenue deviations.
The Specialist will prepare and/or support preparation of project cost and revenue updates, material expense forecasts, labor forecasts and monthly project completion reports. Requires the ability to analyze contract terms, identify cost trends, and interpret schedule impacts. This information will be reported accurately and timely between departments and to the project manager(s).
Requirements
Essential Function(s) of the Position:
1. Initiate, review, support approval, and track execution of client contracts and subconsultant agreements, including contract amendments.
2. Review, approve, and track contract billing rates to ensure compliance with contractual and internal requirements.
3. Prepare, review, and maintain subconsultant contracts, and coordinate contractual communication with subconsultants.
4. Serve as a point of coordination for client communication related to contractual matters.
5. Assist project managers with project setup, ensuring contracts, budgets, schedules, and work plans are established accurately and in accordance with company policies, standards, methodologies, and processes.
6. Assist in developing and maintaining project work plans to ensure schedule, scope, and financials are accurately tracked and reported.
7. Review project and work plans to identify project erosion and potential financial risks.
8. Monitor project financial performance, including: Reviewing and approving invoices (subconsultants and expense tracking) Performing project financial reconciliations as needed Identifying labor corrections and guiding staff through correction processes Preparing or supporting project cost and revenue updates, labor forecasts, material expense forecasts, and monthly project completion reports
9. Identify projects at risk of budget overages and proactively coordinate with project managers to develop mitigation strategies.
10. Analyze contract terms, cost trends, and schedule impacts to support accurate forecasting and timely reporting.
11. Assist in the monthly reporting process, including preparing a draft Contract Review Report for discussion with management.
12. Prepare and assist with reports, presentations, and budgeting activities related to project setup and ongoing execution.
13. Maintain complete, organized, and compliant project files and folder structures, ensuring contractual document audit compliance.
14. Maintain continuity of work operations by documenting actions, communicating issues to management, identifying irregularities, and determining ongoing needs.
15. Support department and organizational objectives by completing related tasks and special projects as assigned.
16. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
Education & Experience Requirements:
17. High School Degree required. Associate degree or bachelor’s degree in Accounting, Finance, Mathematics, Engineering, or other related field is preferred. Applicable experience may be substituted for degree requirements.
18. Advanced systems skills – SharePoint, Microsoft Office Suite – especially Excel.
19. Knowledge of VantagePoint or a Customer Relationship Management (CRM) system is a plus.
20. 4-7 years of relevant work experience required, more work experience is a plus.
Position Qualifications:
21. Strong work ethic, team player, dedicated, reliable, self-motivated and positive attitude
22. Organized and detail oriented with an ability to work independently
23. Able to prioritize multiple tasks and deadlines
24. Must be accurate and efficient with the ability to meet deadlines
25. Flexible and able to drive / guide change
26. Ability to work in a fast-paced, global environment
27. Excellent written and oral communication skills, ability to communicate effectively with management teams
28. Risk identification and project management skills a plus
Physical Demands:
While performing the duties of this job, the employee is regularly required to stand, sit for long periods, bend, use hands to manipulate (type), talk and hear; walk; sit, and lift or move no more than ten (10) pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Mental Demands:
While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve problems, use math, and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with occasional interruptions, and interact with staff and other companies.
Working Conditions:
Remote / Work from Home (WFH)
Periodic weekend or evening work may be required.
Reporting Relationships:
Reports to the Project Performance Group Director or other member of management within the division.
Supervisory Responsibility:
None.
This position description is intended to describe the general nature and level of work being performed by a person assigned to this job. This is not to be construed as an exhaustive list of all duties that may be performed by an employee so classified.
Jacobsen|Daniels is an Equal Opportunity Employer and strives for diversity. J|D, in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets