1. Comfortable working in a start
2. Varied duties with a strong administrative focus
About Our Client
This is a start up company so this is a really exciting, new role in their business. This is a hyrbid role with flexible working hours.
Job Description
3. Establish project management system that supports seamless communication between internal and external stakeholders.
4. Maintain project documentation, including project plans, schedules, and reports, timelines, to ensure transparency and accountability.
5. Lead coordination of project management across functions ensuring alignment with all legal, compliance and finance governance processes.
6. Lead internal contracting process (working with project owners and external legal support functions) for vendor agreements.
7. Support project owners in monitoring compliance with contractual terms including forecasting, purchase orders, payments, and milestones
8. Support the development and maintenance of governance frameworks and ensure their alignment with legal requirements and our business, and ethical goals.
9. Support executive leadership in Company budget tracking, reporting.
10. Plan and execute executive travel itineraries including flights, ground transport, visas, accommodations, and contingency planning.
11. Support and coordinate office setup activities (working with internal stakeholders and external vendors for finance, legal, and HR) across HQ and Local Operating Companies
12. Own day to day office management and general administrative duties
13. Own a fast-paced organisational calendar, organising, attending and managing (agenda setting, minute taking, follow up tracking and logistics) key meetings including Board and Executive team meetings
14. Conduct research and compile information to support business operations initiatives and decision-making processes.
15. Lead planning and execution of internal events
16. Lead the implementation (working with external vendors) of a document management system
17. Assist with the onboarding of new employees in liaison with hiring managers and external consultants.
The Successful Applicant
The successful candidate:
18. Comfortable working within a start up setting
19. Experience supporting senior executives or leadership teams in a regional or global organisation.
20. Experience of governance structures and compliance principles in a regulated industry
21. A university degree, preferably in Business, or Life Sciences
22. Experience in project management and/or business operations
23. Exceptional organizational skills and ability to manage multiple priorities
24. Strong interpersonal and communication skills with the ability to work effectively across functions and cultures.
25. Demonstrable ability to build trusted relationships across an organisation and externally to facilitate effective collaboration.
What's on Offer
26. Competitive salary ranging from £42,300 to £51,700 per annum.
27. Hybrid working
28. Flexible hours
29. Permanent, full-time position based in Whistable.
30. Potential for professional growth and development.
If you are passionate about business operations and looking to make an impact in Whistable, apply now to join a forward-thinking team in the life sciences sector!