Overview
The Personal Assistant/Admin Manager is responsible for managing, organising and providing an efficient and effective administrative and Secretarial support service to ensure the smooth running of the Estates and Facilities department at Buckingham Row.
The postholder will assist the Director of Estates and Facilities in project work and provide a wide range of administrative support to the Division. Act as first point of contact for all communications to the Director of Estates and Facilities and deal with all such communications appropriately.
Responsibilities
* Typing building and engineering survey reports, memos, letters and minutes of meetings, presentation documents and updating of correspondence and reports promptly and accurately from hard copy.
* Manages own workload and work on own initiative without direct supervision, address queries and reply to routine correspondence that would otherwise have to be handed to the Director of Estates and Facilities.
* Deal with telephone enquiries in a clear and pleasant manner by using own initiative or redirecting to appropriate staff.
* Prepare and compile appropriate responses on behalf of the Director of Estates and Facilities.
* Ensure flexible working with the other staff to maintain an efficient, effective and responsive service, especially in times of absence i.e. annual leave and sickness absence.
* Facilitate the effective use of the Director of Estates and Facilities time by managing and adjusting conflicting diary appointments. Ensuring information required is available.
* Arrange meetings; agree agendas and minute take at meetings with the Director of Estates and Facilities and prepare/distribute relevant information. This could include minute taking at Disciplinary and grievance hearings.
Organisation / About WWL
Choose Well - Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values.
People at the Heart
Listen and Involve
Kind and Respectful
ONE Team
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. We are seeking to recruit people who share our values and beliefs.
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