Legal Assistant
We are looking for a proactive and highly organised legal assistant to support our Residential Property team.
About Us:
Pictons is a well-established firm committed to delivering high quality legal services with a client focused approach.
The successful candidate will support fee earners and members of the residential property team with onboarding new clients, post completion and client-facing tasks, helping to deliver a high standard of legal service.
Location: Caddington/Tring/Milton Keynes
Salary: Market Rate
Job Type: Full time
Reports to: Head of Residential Property
Key Responsibilities
* Opening/closing files – dealing with onboarding clients in line with the Firm’s policies and procedures.
* To receive clients and visitors to the office, ensure meeting rooms are booked, and clients access needs are addressed.
* Providing written quotes for transactions and taking details for new enquiries and to chase all enquiries and aim to convert quotes.
* Reviewing titles and raising enquiries or assisting with replying to enquiries raised by the other side solicitor.
* Researching and communicating suitably with third parties to obtain information relating to property.
* Reviewing and preparing search report.
* Producing exchange letters on files.
* Follow instructions for the preparation of files for completion.
* Oversee completions files.
* Post completion work – dealing with the payment of Stamp Duty on the day of completion; registration formalities following completion within deadlines; dealing with requisitions raised by the Land Registry and queries from lenders.
* Dealing with post – incoming and outgoing.
* Assisting others in the department during absence and periods of high workload.
* Assisting other departments with their duties and performance as and when the business need arises.
* Making and receiving telephone calls on behalf of other members of the team, keeping a log of all calls and making suitable telephone attendance notes.
* Maintain all key dates and deadlines in the department calendar and set reminders with key personnel to avoid missed deadlines.
* To assist in the retrieval of deeds and files from storage.
* Deal with all enquiries received via the firm’s ‘info’ email address.
* To abide by the Firm’s policies and procedures as set out in the Office Manual, Employee Handbook and other associated documents.
* Any other duties that may reasonably be required.
Key Skills and Experience
* Previous experience as a legal assistant or secretary
* Strong administrative and organisational skills with excellent attention to detail.
* Confident in working with case management systems and Microsoft Office applications.
* Ability to communicate effectively with clients and colleagues at all levels.
* Demonstrate high standards of client service
* Ability to prioritise workload and work under pressure to meet deadlines
What We Offer
* A friendly and supportive working environment.
* Training and development opportunities.
* Competitive salary and benefits package.
* The opportunity to be part of a growing and client-focused legal practice.
If you are a people-orientated professional with a passion for excellent client service, we would love to hear from you.
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