Description Job Description Would you like to play a key role in preserving Scottish Government’s corporate record for future generations of the people of Scotland? The Assistant Records Manager post is a fixed term appointment for a period of 23 months based in the Records Management Team within the Knowledge and Information Management Branch. The Records Management Team provide records management advice and support to colleagues across the organisation ensuring that the organisation remains compliant with key legislation such as the Public Records (Scotland) Act 2011. One of its key duties is to arrange the transfer of records to National Records of Scotland (NRS) for archive on an annual basis in order to ensure Scottish Government (SG) deliver on retention arrangements specified in our published Records Management Plan. You will have a vital role to play in this annual exercise and act as a liaison point between SG and NRS, whilst also providing advice and guidance to SG Divisions on sensitivity reviewing of electronic files due to transfer to archive. The Archiving Records Adviser will also have a key part to play in ensuring that the eRDM system is updated post transfer in order that the SG corporate record is appropriately maintained. They will additionally undertake sensitivity reviews of both legacy paper and electronic files prior to transfer to NRS to ensure that information which should not immediately be released to the public on transfer is redacted in line with relevant exemptions. Due to the nature of the role there will be a requirement to work from Saughton House when undertaking some of the responsibilities of the post. The post holder will report to the Archiving Records Liaison Manager. Responsibilities Assist in identifying files due for transfer in line with arrangements specified in the SG Records Management Plan and act as a liaison point for Directorates and National Records of Scotland (NRS). Provide advice and guidance to Divisions on sensitivity reviewing of electronic files due to transfer to NRS for archive whilst also providing support on how to use the Corporate Redaction tool (Objective Redact). Assist the Archiving Liaison Manager with recording NRS references and arranging the disposal of files from eRDM once NRS confirm successful transfer of records. Act as a liaison point for NRS when it comes to handling requests for access to SG information which has been archived ensuring that the relevant SG business area undertakes sensitivity reviews within legislative timeframes. Undertake sensitivity reviews on legacy paper files to be archived working with our Legacy Paper Records and eRDM Records Management Teams to arrange subsequent transfer to NRS. Responsibilities Success profiles Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on. Experience: Strong demonstrable working knowledge of records and information management policies and procedures and the eRDM system. Experience of working with contacts outside your own team to deliver quality customer service in line with their needs and expectations. Behaviours: Behaviours are listed in the Profession Job Profile, marked with a star (*). each of these need to have the Level included – this is based on the grade (see Job Advert Guide for further information). Delivering at pace (Level 2) Communicating and influencing (Level 2) Seeing the big picture (Level 2) You can find out more about Success Profiles Behaviours, here: Behaviour levels - Success profiles: candidate guide - gov.scot How to apply Apply online, providing a CV and Supporting Statement of no more than 1000 words which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above. Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment. If invited for further assessment, this will consist of an interview and a Presentation. Qualifications About Us The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles. Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland. We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer. As part of the UK Civil Service, we uphold the Civil Service Nationality Rules. Working pattern Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role. From October 2025, the Scottish Government will require staff in hybrid-compatible roles to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us. Security checks Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions). You can find out more about BPSS on the UK Government website, or read about the different levels of security checks in our Candidate Guide. Equality statement We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation. Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them. Further information Find out more about our organisation, what we offer staff members and how to apply on our Careers Website. Read our Candidate Guide for further information on our recruitment and application processes. Apply before 23:59 on 28 August 2025. This post is open to internal candidates and Common Citizenship Organisations only.