Assistant, UK Scripted Series
Job ID: 10441300 | Amazon Digital UK Limited
Amazon MGM Studios seeks an assistant to support the UK Scripted Series team in a high‑level administrative capacity. This role requires someone who will serve as a crucial liaison between executives, internal teams, and industry partners, prioritising the administrative duties and thinking ahead. Working in a fast‑paced environment, you will manage complex calendars, coordinate meetings, process documentation, and maintain the highest standards of professionalism and confidentiality.
Key Responsibilities
* Provide comprehensive administrative support to two busy executives, including calendar management, meeting coordination, travel arrangements and expense reports.
* Greet guests, set up meeting rooms, and support in‑person meetings.
* Manage and maintain efficient communication channels between internal teams, external partners, and talent representatives across multiple time zones.
* Undertake research and prepare materials ahead of meetings, including notetaking and follow‑up actions where required.
* Track and maintain key team resources such as talent lists and coverage charts, ensuring they remain accurate and up to date.
* Carry out general administrative duties including file management, document preparation, and providing timely status updates across ongoing workstreams.
* Support ad hoc requests as needed, particularly those involving administrative coordination.
* Handle sensitive and confidential information with absolute discretion.
About the team: The UK Scripted Series Team is a label within Amazon MGM Studios focused on the development and production of global originals for Prime Video originating from the UK.
Basic Qualifications
* Experience with Microsoft Office products and applications.
* Relevant experience in an administrative or coordination role, gained through internships, work placements, voluntary roles, runner positions, or similar.
Preferred Qualifications
* Experience managing multiple executive calendars and coordinating competing priorities simultaneously.
* Experience identifying and implementing process improvements in an administrative or coordination setting.
* Experience liaising with senior stakeholders, external partners, or talent representatives in a professional environment.
* Experience in the entertainment/media industry.
* Competency using the Microsoft suite and Airtable.
* Working proficiency in AI tools.
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