Role Overview
We are currently recruiting for a Finance Adminsitrator to join our passionate and driven team based at our Ipswich office.
You are providing operational support to reconcile Income, Cash and Banking’s that are all recorded correctly at each of our outlets as well as making sure data is entered in a timely manner. Review of data will be undertaken via exception reporting to identify any anomalies that will then trigger a forensic investigation from the site data/paperwork. Any findings may result in a site visit by the Internal Compliance team. You will also ensure that all relevant information flows from outlets into our Accounts Packages. This is a great opportunity for someone who is wanting to take their first steps into a finance function, open to learn new challenges and working within a fast-paced environment. We can also offer Study support.
Benefits
1. Informal hybrid / flexible working arrangements
2. 25 days holiday + bank holidays
3. Free fruit in our offices
4. Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
5. Wide range of retail discounts
6. Regular social and charity events held in our offices
7. Get involved in charity events in the local community
Wellbeing
8. Discounted gym membership
9. Eye test £25 voucher and up to £100 towards glasses
10. Join our Cycle to Work scheme via salary sacrifice
11. Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
12. Access to internal Mental Health First Aiders
Career development and recognition
13. Immediate access to “Opportunity” our internal Learning and Development platform
14. Required professional membership fees paid for
15. Opportunity to win monthly Superstar Awards
16. Long service awards
Key Responsibilities:
17. Operational Support Front line support for Income, Cash and Banking queries. Assisting units on Email & Phone in Saffron Queries, (Invoices / Errors / Floats) Exception reporting MI Reporting
18. Data Flow Ensuring information is entered in a timely manner. Managing Imports/Exports of data from different Systems Assisting with EDI Purchase 2 Pay
19. Month End Journals Opening & Closing Stock Movements Saffron Stock Transfers Posting Accruals for Outstanding Invoices
20. General Reset Saffron password / Create login. Liaise with saffron help desk with errors. Document Summary Housekeeping (clearing orders) EDI invoices queries / chasing / troubleshooting Carry out site use training.
21. Potential for exposure with sector management accounts if desired
22. Link into the Internal Compliance team to support with investigations.
About You:
23. Applicants must have the right to work in the UK
24. Attention to detail.
25. Takes responsibility for own tasks and completes to a high standard.
26. Able to manage own workload and prioritise workloads to important deadlines.
27. Clear communication skills (use of email and calls)
28. Ability to use large data sets and disaggregate information.
29. Good excel skills.
30. Good Team Player
31. English & Maths Grade 4 or above
32. AAT level 2
33. Experience with the Retail or Finance sector.
34. Ability to plan and prioritise workload using appropriate tools
35. Demonstrate an understanding of analysing account reconciliations
36. Shows initiative to correct errors found from analysis
37. Demonstrates skills in using excel
38. Understanding of Saffron system and export process
39. Understands accounting timetables and planning of hours required for month end
40. Proven experience of identifying and resolving issues and variances
41. Previous reconciliation experience with evidence of improving processes