Main area Clinic Admin Officer - General Medicine Grade Band 3 Contract 11 months (Fixed term - Full time - 37.50 hours) Hours Full time - 37.5 hours per week (Monday to Friday - 8am to 4pm) Job ref 151-KMU386
Employer Frimley Health NHS Foundation Trust Employer type NHS Site Wexham Park Hospital Town Slough Salary £26,240 - £27,928 per annum incl HCAS Salary period Yearly Closing 10/02/2026 23:59
Clinical Admin Officer
Band 3
Job overview
We are seeking a Clinical Admin Officer to join the Medicine team at Wexham Park Hospital. This is a Full-time role (37.50 hours per week) offered as a fixed-term contract for 11 months.
The role provides an excellent opportunity to work closely with Medicine Consultants and their teams. It is ideally suited to candidates with proven administrative experience, strong organisational skills, and a positive approach to change.
As a Clinical Admin Officer, you will provide comprehensive administrative support to Consultants and junior medical staff, ensuring all documentation and patient data is accurately recorded in line with Trust standards.
Main duties of the job
* To provide an administrative service to the Department.
* To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.
* Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate ad hoc correspondence requested in line with the Trusts policies and procedures.
* To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.
* Answer queries from colleagues, GP’s and patients in a timely and professional manner.
* To ensure that secure systems are in place for the storage of all resources including computerised information.
* Scanning and uploading relevant patient medical documents into the Trust’s Electronic Patient Record system.
* To assist clinicians with sending letters using Epic where incomplete patient information or where attachments need to be included.
* To ensure all phone calls are dealt with - in a professional and timely manner adhering to the local targets set by the department and Trust.
* To operate the various IT systems used to fulfil the role/department requirements.
Detailed job description and main responsibilities
For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.
Person specification
Qualifications
* Good education to GCSE standard or equivalent experience
* ECDL or equivalent
* NVQ Level 3 Administration or equivalent practical knowledge
Experience
* Experience of working in an office environment
* Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
* Experience of working within a team environment
* Working in the NHS either in a hospital/private practice/GP setting
* Call Centre experience
Skills and Knowledge
* Logical reasoning i.e. providing/receiving routine/sensitive information
* Basic numeracy and literacy
* Ability to communicate clearly
* Ability to work with minimal supervision
* Conversant with hospital information systems
* Understanding of medical terminology
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
This vacancy may close early if it receives a high number of applications. We would advise that you complete and submit your application in good time to avoid disappointment.
Name Sarah Mathew Job title Clinical Admin Officer - General Medicine Email address sarahmathew@nhs.net Telephone number 07776 633285 Additional information Please email Sarah with any questions you may have or to arrange for an informal chat about the role.
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