The Role
The role will support the Health & Safety and Facilities team by effectively dealing with administrative matters related to procurement, EH&S compliance, and scheduling. This also includes the day-to-day administration and coordination of the department and its activities. This position is site-based.
Responsibilities and Activities include but are not limited to:
1. Assist in the development, implementation, and maintenance of health and safety policies and procedures.
2. Conduct regular inspections and audits to identify potential hazards and ensure compliance with health and safety regulations.
3. Maintain accurate records of safety inspections, incidents, and training sessions.
4. Assist in the investigation of accidents and incidents, documenting findings and recommending corrective actions.
5. Coordinate and track employee training programs related to health and safety.
6. Communicate effectively with employees at all levels regarding health and safety issues and initiatives.
7. Participate in safety committee meetings and assist in the development and implementation of safety initiatives.
8. Assist in the coordination of emergency response procedures and drills.
9. Be the key contact for facilities in our UK Head Office, ensuring all queries are resolved.
10. Work with facilities management provider to ensure the building is secure, clean, and compliant with safety requirements.
11. Follow up with our provider on a monthly basis to ensure completion of tasks.
12. Order equipment for the offices and manage the purchase orders and invoicing process.
13. Create EHS weekly reports for the business, update safety databases, and ensure accurate maintenance of records.
14. Maintain our EHS & Facilities SharePoint site.
15. Ensure that internal and third-party inspections, maintenance, and other scheduled visits take place by creating schedules and ensuring that external resources are booked to support them.
16. Assist with continuous improvement within facilities and the EHS & F team processes.
17. Collect and report on key performance data including inspection results, facilities energy performance, and supplier performance.
18. Control documentation for EHS compliance and facilities projects to ensure accurate record-keeping and easy access.
19. Cover reception as and when needed.
20. Issue ID and access badges for new hires/visitors and maintain electronic records.
Collaborative Teamwork:
Participate in a team-based culture that identifies, communicates, and addresses staff needs. Contribute to cross-team activities. Liaise closely with other team members to build/maintain relationships and work on joint activities as required. Encourage and participate in staff learning to meet Health and Safety requirements.
Continuous Improvement:
Contribute to a team-based culture that strives for continuous improvement. Make constructive suggestions for processes and procedures that will deliver efficiencies and service enhancement.
Skills & Experience Required
Skills and Abilities:
Essential
* Ability to deal professionally and effectively with people at all levels.
* Knowledge of health and safety regulations and standards.
* Strong organizational skills and meticulous attention to detail.
* Excellent interpersonal skills including the ability to communicate effectively both in writing and face to face.
* Sound interpersonal skills; "can-do" attitude.
* Analytical skills.
* Health and Safety conscious.
* Adaptable, flexible, able to thrive on challenges while handling a multitude of tasks and responsibilities.
* The ability to multi-task and prioritize your workload.
Desirable
* Awareness of Health & Safety legislation.
* Knowledge of ISO45001, ISO14001.
* Understanding of basic EHS legislation.
* Computer literate - includes excellent knowledge of Excel, Word, and PowerPoint facilitation and presentation skills.
* Problem analysis and root cause identification.
Relevant Experience:
Essential
* Proven experience in a health and safety role.
* Must be able to demonstrate a keen interest in continually improving our Health, Safety, and Environment performance.
Desirable
* Ideally experience would be in a health and safety compliance or facilities role.
* Able to work under own direction to maintain multiple processes and meet deadlines.
* Experience of driving performance improvement.
* Continuous improvement initiatives.
* Excellent written communication skills.
Relevant Qualifications:
* Safety qualification (NEBOSH or equivalent).
* IWFM level 2 or above.
* IOSH Working or Managing Safely.
* DSE Assessor.
Diversity & Inclusion Statement
It’s our differences that make our organization stronger, and we work to ensure that all our colleagues’ voices are heard and that their aspirations are nurtured in a culture where people can grow and be 100% themselves every day, no matter their age, sex, gender, disability, ethnicity, sexuality, neurodiversity, or religion. Not only are we a Disability Confident Committed Employer, but we also believe in continuously strengthening our female talent, standing with the LGBTQI+ community, and celebrating our multicultural workforce.
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