Accounts Assistant – c£28k - Chichester
An established building services company based in Chichester are looking to recruit an Accounts Assistant to join their busy team based in Chichester.
Responsibilities will include:
* Processing Weekly Subcontractor Payments
* Review and verify subcontractor invoices for accuracy and compliance with job numbers.
* Process weekly payments to subcontractors in a timely and accurate manner.
* Ensure proper documentation is received, including signed contracts, insurance certificates and other docs
* Collaborate with project managers and site teams to confirm work completion and approval of payment milestones.
* Maintain accurate and up-to-date records of all subcontractor transactions.
* Reconcile discrepancies between invoices, contracts, and project reports.
* Respond to subcontractor inquiries regarding payment status and resolve any payment-related issues.
* Ensure correct deductions are made from subcontractor payments where applicable (e.g Van Hire, Loans)
* Ensuring correct deductions are made based
* Maintain and update schedules related to payments, loans, and van hire agreements
Purchase Ledger
* Assist with processing supplier invoices, including matching to purchase orders and resolving any discrepancies.
* Reconcile supplier statements and investigate outstanding or disputed items.
* Collaborate with the procurement and site teams to resolve invoice queries efficiently.
* Process and track PCN fines, speeding tickets, and associated correspondence, ensuring timely resolution and accurate cost allocation
Sales Ledger Support and Ad Hoc
* In the future there will be opportunities to gain exposure to the sales ledger, including assisting with the processing of sales invoices as needed to support the team.
* Assist with other ad hoc tasks and administrative duties as required to support the wider finance team.
Qualifications and key skills required
* AAT level 2 and above.
* Professional and friendly telephone etiquette
* Working under own initiative
* Processing with high accuracy