We are on the lookout for a driven Accounts Assistant to join us!
If you are immediately available, looking for a temporary to permanent or permanent role directly, we are looking forward to receiving your application!
As our Accounts Assistant, you will assist in the compilation and maintenance of the Company's financial records. Experience of using SAP S/4 HANA or equivalent is desirable to assist with upcoming SAP implementation in 2026 (Data migration etc).
Your tasks will vary and cover the following:
Cashbook and Bank Reconciliation:
Daily processing of all receipts and payments to the appropriate ledger accounts.
Reconcile any outstanding payments and receipts to ensure data is up to date and accurate.
Weekly bank reconciliations.
Purchase ledger monitoring, including suppliers’ reconciliation:
Processing and checking of all purchase ledger invoices daily.
Update purchase ledger registers log and issue to relevant departments to assist for clearing.
Ensure all service purchase orders are booked in once the invoices are approved.
Resolve any debit balances / open payments monthly.
Generating and reviewing purchase ledger weekly payment run.
Deal with all suppliers emails and calls to avoid accounts being put on stop.
Resolving any delays with invoice approvals, liaising across the business to ensure payments can be made on a timely basis.
Ensuring all invoices are authorised on time and in accordance with the delegated list of authorities.
All emails in the Accounts Payable inbox are reviewed and actioned by the end of each business day.
Statement reconciliations are completed for all major suppliers monthly, with follow-up actions taken on any variances.
The Purchase Ledger is reconciled to the nominal ledger monthly. Any variances identified are investigated and resolved within a defined timeline.
Aged creditors review on weekly basis - summary / detailed. Resolving queries that arise.
Flexibility to take on other tasks as required, that may not be dedicated to purchase ledger.
Invoice register review, maintenance and KPI reporting:
The invoice register maintained with up to date information of process status, nominal postings and less than 100 invoices at the end of each month with no legacy open items.
KPI statistics are issued monthly.
Conduct regular meetings with Procurement, Stores, and Quality teams to resolve legacy invoice items.
Identify and troubleshoot process bottlenecks, such as GRN and PO discrepancies.
Overhead expenditure cost reports and analysis:
Prepare files for overhead cost reports on monthly basis.
Ensure GL balances reconcile and costs are posted to the correct nominals.
Investigate and resolve any differences.
Digital Filling:
Filing and maintenance of all purchase ledger invoices to relevant folders.
Month End:
Perform nominal ledger month end routines, to include sending out email to advice all users of system closure and re-open.
Ensure all monthly cut offs are adhered to.
GRNI and GISO account monitoring:
GRNI (Goods Received Not Invoiced) and Goods in Inspections accounts are reviewed and clear of legacy items.
Hold regular meetings with Procurement to confirm expected invoice receipt dates and verify invoice availability.
Coordinate with Quality to monitor goods-in inspection status and anticipated clearance timelines.
Escalate unresolved issues promptly to facilitate timely resolution.
Other:
Provide additional support to the wider finance team as needed
Requitements:
* Extensive experience in processing and maintaining entries in accounts payable and general ledgers.
* Comprehensive knowledge of computer accounting software systems.
* Strong interpersonal skills and attention to detail.
* Well organised and ability to work using own initiative and strong motivation to complete tasks.
* Experience in KPI reporting and strong excel skills
* Excellent written and verbal communication skills.
* Ability to consistently deliver accurate and timely financial information.
* A proactive attitude combined with a desire for continuous learning
The role is office based, in Wolverhampton.
For this role you must be a UK national or have been a resident in the UK for a minimum of five years and must meet the eligibility to complete a BPSS check.
Benefits:
Annual Leave: 25 days plus bank holidays.
Annual leave buy and sell (up to a maximum of 5 days).
Scottish Widows Pension (matched contribution to 6%).
Death in Service life insurance – 3x annual gross base salary.
Additional day off programme (ADO) - possibility to accrue up to 5 additional days of annual leave per year for extra-hours worked.
Employee Assistance Programme
Employee discount schemes across a range of retailers and services.
On site parking