Overview
We are currently recruiting an Office Co-Ordinator to join the team at our Head Office in Lutterworth, on a permanent, part-time, job-share basis. The role is 16 hours per week, over 2 days. We are flexible with working days, and the successful candidate may provide occasional additional hours for holiday/absence cover.
As an Office Co-Ordinator, you will act as the first point of contact, ensuring a professional service is provided at all times whilst performing sales admin duties and supporting the Senior Leadership Team.
Benefits
Salary: £28,000 (pro-rata), 25 days annual leave plus bank holidays, life assurance, Westfield health cash plan, Auto-Enrolment Pension scheme & Lifestyle benefits – Discounts on selected high street stores.
Responsibilities
* Maintenance and distribution of post to the relevant departments (incoming and outgoing).
* Create and maintain systems and records, ensuring they are accurate and up to date.
* Manage meeting room bookings, resolving conflicts when they arise.
* Be the first point of contact for visitors in the building, ensuring sign in and safety measures are adhered to.
* Chaperone of facilities compliance visitors when attending site.
* Manage and distribute written communications to the business.
* Act as the first point of contact for matters regarding facilities maintenance.
* Maintain stock levels for general consumables, office stationery and meeting requirements when requested.
* Raising purchase orders in line with the process for any consumables.
* Manage telephony services relating to inbound and outbound communications.
* Maintenance of reception area.
* Register control of door access and control devices.
* Weekly conduct of the fire alarm testing, including door testing with maintenance of the register.
* Support the marketing team with specific campaign initiatives, including events and internal communications.
* Support the SLT and visitors with travel arrangements when required.
* Expense report management for the CFO, COO and Sales Director.
* Responsible for Travel Perk / travel booking systems.
Ideal Candidate / Qualifications
* Experience of working in a similar office/reception environment.
* Previous experience of Administration work.
* Attention to detail and accuracy in your work.
* Shorthand/speedwriting skills desirable.
* Knowledge of MS Office applications including MS Excel, Word and MS Explorer.
Part of the Loxam Group, Nationwide Platforms are the UK's leading specialist provider of Powered Access rental equipment, with the largest and broadest fleet, local depots spread across the country and our wealth of experience partnering with companies in a variety of sectors including Construction, Warehouse & Distribution, Aviation, Facilities Management, Industrial Services, Telecoms and Media, our customers can depend on us to provide the right solution to support their every working at height need.
At Nationwide Platforms, your safety is absolutely our priority. Our award winning BlueSky Solutions and Training division offer our customers access to the latest and safest ways to work and through long standing partnerships with our manufacturers, we will always provide equipment that will lead the way to a safer industry. Some of our innovations include the award-winning secondary guarding systems and Harness ON™, a range of pioneering Material Handling Attachments (MHAs), and the SkySentry™ control and monitoring system.
At Nationwide Platforms, we are dedicated to fostering a diverse, equitable, and inclusive workplace. We recognise that a variety of perspectives, experiences, and backgrounds is crucial to our success in the Powered Access industry. Our commitment is to ensure that every employee feels respected, valued, and supported in their work environment.
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